Visit.org · 4 months ago
Freelance In-Person Event Specialist - New York, NY, United States
New York, New York, United States
Full-time
Onsite
New Grad, Entry LevelVisit.org is looking for an experienced, responsible, and driven Freelance Event Specialist to help manage the logistics of an upcoming in-person event in New York. The role involves being on-site to coordinate events, ensuring high-quality customer experiences, and problem-solving during the events.
Enterprise SoftwareSaaSSocial Impact
Responsibilities
Our team will set you up for success by coordinating all of the event details, shipping event materials, and arranging staffing for each event. We need YOU to be our day-of hands on the ground! Be our next onsite Event Coordinator for fun, engaging, team-building, social impact activities, experiences, and events that support a great cause
Event Preparation: Join virtual planning meetings ahead of each event with all parties: corporate partner, nonprofit partner, Visit.org event host, Visit.org event coordinators, etc
Take ownership and responsibility of our in-person events: be on-site to set up, align with the on-site team, tear down, clean site areas, problem-solve, and ensure high-quality customer experience
Be the Visit.org representative, leader, and problem solver at events
Align roles and responsibilities with the onsite team: event host, nonprofit organization, venue, additional staff, and corporate partner
Manage check-in process for in-person events; providing a warm and friendly welcome to guests
Problem-solving issues such as missing supplies, late staff, technology challenges, etc
Escalate issues to the Events Team when necessary to keep them informed or help problem-solve
Send consistent updates, photos, and videos to Events Team throughout event
Breakdown after the event ends, helping to clean the site and repackage and ship all materials back to the distribution center
Pack supplies and add shipping labels which may include loading boxes
Qualification
Required
Experience in corporate event management
Entrepreneurial spirit
Extreme passion for social impact
Energy and discipline to work in a start-up tech environment
Ability to take ownership and responsibility for in-person events
Strong problem-solving skills
Excellent customer service skills
Ability to manage check-in processes and provide a warm welcome to guests
Ability to work collaboratively with various stakeholders including corporate partners, nonprofit partners, and event coordinators
Ability to send consistent updates, photos, and videos to the Events Team during events
Ability to assist with event breakdown and repackaging of materials
Company
Visit.org
Visit.org helps companies discover & book thousands of carefully curated social impact team experiences.
Founded in 2015
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
$21.44MKey Investors
World Trade VenturesVentureOut
2023-03-31Series A· $7.2M
2021-11-18Series Unknown· $10M
2021-07-01Seed· $4.2M
Leadership Team
Michal Alter
CEO/ Co-Founder
Recent News
2025-08-22
2025-08-22
2025-08-22
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