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NEOGOV · 1 month ago

Department Coordinator

San Jose, CA

Full-time

Onsite

New Grad, Entry Level

$4,727/mo - $5,016/mo

NEOGOV is seeking a Department Coordinator to support the Communications Studies Department at San Jose State University. The role involves providing administrative services, managing day-to-day operations, and collaborating with faculty and staff to ensure effective departmental functioning.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Independently provides various administrative and support services to the Department Chair, Administrative Analyst, faculty, and students of the Communications Studies Department

Responsibility for the day-to-day operations of the department office

Works collaboratively with the Department Analyst to support the department

Responsible for inputting course schedules for stateside and special sessions

Collaborating with the school analyst on preparing faculty appointments

Planning and monitoring faculty workload and maintaining spreadsheets

Planning and coordinating department events

Training and supervision of student assistants

Processing Instructional Student Assistant and Student Assistant Appointments

Reconciling the department Research, Tower Foundation accounts and operating expenses in the Operating Fund, and PACE/special session funds

Serves as backup to the Department Analyst

Handles faculty and student confidential information including managing changes of grade

Distributing information to students, faculty and the general public

Submitting and tracking facility work requests and key/access requests

Reviewing and processing travel and other reimbursement requests

Qualification

Administrative supportSpreadsheet managementEvent coordinationSupervision of assistantsConfidential information handling

Required

Independently provides various administrative and support services to the Department Chair, Administrative Analyst, faculty, and students of the Communications Studies Department

Responsible for the day-to-day operations of the department office

Works collaboratively with the Department Analyst to support the department

Responsible for inputting course schedules for stateside and special sessions

Collaborates with the school analyst on preparing faculty appointments

Plans and monitors faculty workload and maintains spreadsheets

Plans and coordinates department events

Trains and supervises student assistants

Processes Instructional Student Assistant and Student Assistant Appointments

Reconciles the department Research, Tower Foundation accounts and operating expenses in the Operating Fund, and PACE/special session funds

Serves as backup to the Department Analyst

Handles faculty and student confidential information including managing changes of grade

Distributes information to students, faculty and the general public