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Birge & Held · 4 days ago

Assistant Project Manager

Indianapolis, IN

Full-time

Hybrid

Entry, Mid Level

$80K/yr - $100K/yr

2+ years exp

Birge & Held is committed to transforming lives through multifamily housing and values leadership and collaboration among its employees. The Assistant Project Manager will support the construction team in managing and coordinating projects across multiple sites, ensuring timely and accurate completion while maintaining safety and compliance with relevant laws.

Property ManagementReal Estate

Responsibilities

Conduct all business in accordance with company policies and procedures, Fair Housing, Americans with Disabilities Act, Fair Credit Reporting Act, and all other laws pertaining to apartments

Maintain a safe work environment, demonstrate that safety is a top priority for employees, subcontractors, and residents

Manage and develop subcontractor relationships

Assist in developing subcontractor work scopes that are all inclusive for a complete job per the plans and specifications

Participate in construction document production

Assist Project Manager to prepare construction budgets from plans, specifications, and pre-determined scope

Provide Project Manager with assistance in various functions of the bidding process with subcontractors including bid list, construction document distribution, answering subcontractor inquiries, and bid tabulation

Work with Project Manager to complete necessary local and state licensing requirements

Submit plans to local municipalities and fill necessary forms with regards to permits

Provide administrative functions as it relates to collection of construction draw paperwork including collection of subcontractor requisitions, lien waivers, insurance, and W9 forms

Work with Project Manager to tabulate, review, and approve weekly and monthly invoices from subcontractors prior to submitting for payment

Manage communication with site staff and design team on RFI, ASI and distribution of plan changes to appropriate subcontractors

Perform administrative requirements, such as completing necessary forms, reports, etc., and submit as required and on a timely basis

Secure all necessary equipment and warranty documents to provide ownership with O&M Manuals at the end of the construction phase

Manage multiple property projects at one time while meeting deadlines and ensuring a high quality of work

Perform other related duties and responsibilities as assigned

Qualification

Construction managementVendor managementProject administrationJob costingPermit acquisitionMicrosoft OfficeOSHA knowledgeCommunication skillsOrganizational skillsTeam collaborationAttention to detailProblem-solving

Required

Minimum of 2 years' experience in new construction, renovation management and/or capital improvement projects

Competent with the use of Microsoft Office products including Word and Excel

Thorough knowledge of job costing

Must possess a valid driver's license at time of hire and maintain thereafter as a term and condition of continued employment

Working knowledge of OSHA standards and other environmental safety standards

Excellent communication skills are required to ensure clear communications with managers, employees, contractors, vendors, and other professionals

Ability to work on several projects

Strong organizational skills

Able to give direction, adapt to change, establish relationships, build consensus, anticipate roadblocks, and work in a team environment

Must be self-motivated, able to complete assigned tasks and the ability to negotiate competitive pricing of supplies and contracted work

Experience pulling permits and working with building officials for construction approvals

Exhibit strong attention to detail with strong emphasis on quality of work

Able to perform at high levels in fast paced work environment and successfully adapt to changing priorities and work demand

Able to think logically to troubleshoot, analyze situations, and make sound business decisions

Benefits

Maintain work -life balance with a flexible hybrid schedule and a generous paid time-off policy, including up to 20 days of PTO per year.

In addition to traditional PTO, you’ll receive 14 holidays including a floating holiday and your birthday.

Separately, if you’ve served in the military, you’ll receive Veterans Day as a paid day off.

Make a difference in your community with 8 hours of Volunteer Paid Time Off (PTO) each year, giving you the ability to support a cause or organization of your choice.

Take advantage of supportive leave benefits, including up to 3 weeks of paid parental leave and 6 weeks of paid childbirth leave.

Boost your earnings with a performance-based bonus of up to 12% of your base salary, determined by your role and achievement in individual, departmental, and company-wide Key Performance Indicators (KPIs).

Save on living expenses with exclusive employee discounts at Birge & Held properties.

Prioritize your well-being with a robust wellness program that supports your physical, mental, and emotional health.

Enjoy up to $25 in monthly gym membership reimbursements and gain access to certified health coaches dedicated to helping you achieve your personal wellness goals.

Access competitive dental, vision, and comprehensive medical plans to ensure you and your family receive the care you need, along with convenient online tools to help you manage your healthcare benefits with ease.

Enjoy peace of mind today and tomorrow with a 401(k) plan that includes a competitive employer match.

Receive automatic enrollment in the company paid basic life insurance policy with the opportunity to elect supplemental life insurance.

With employment at Birge & Held you have the ability to elect additional ancillary benefit options including but not limited to, Long-Term Disability (LTD), Short-Term Disability (STD) and Critical Illness Insurance that provides extra protection against unexpected health challenges.

Stay connected and equipped for success with a monthly phone stipend of up to $50 to help cover your mobile service costs.

Grow your career through the support of a dedicated Talent Development team and a tuition reimbursement program.

Whether you're building new skills, exploring new roles, or pursuing a degree, you'll have the resources and guidance to reach your full potential.

Be part of an organization consistently recognized as one of the Top Workplaces in the USA, where your contributions are valued and celebrated.