Apply on Employer Site

Willkie Farr & Gallagher LLP · 1 week ago

Entry-Level Accounts Payable Coordinator - New York

New York, NY

Full-time

Onsite

New Grad, Entry Level

$60K/yr - $65K/yr

Willkie Farr & Gallagher LLP is an elite international law firm seeking an entry-level Accounts Payable Coordinator for their New York office. The role involves managing accounts payable transactions, ensuring compliance with accounting policies, and collaborating with internal teams and vendors to resolve payment issues.

Responsibilities

Process and manage accounts payable transactions, including verifying invoices, sales & use taxes, approvals, coding to client-matters, general ledger accounts and offices, while ensuring timely payments to vendors

Reconcile vendor statements and resolve any discrepancies or issues

Maintain and update vendor records according to W9 & W8-BEN forms received, ensuring accuracy and compliance with company policies and 1099 reporting

Assist in month-end closing processes, including uploading various tax files into the accounting system

Ensure compliance with accounting policies and regulatory requirements including imputed sales & use tax for out-of-state purchases

Prepare and process wire transfers, ACH payments and check runs

Monitor accounts to ensure payments are up to date

Communicate with vendors and internal departments to address any payment or billing issues in a thorough and timely manner

Assist with audits by providing supporting documentation and records by specified due dates

Contribute to process improvement initiatives for increased efficiency

Additional duties as requested

Qualification

Bachelor’s degree in AccountingMicrosoft ExcelAnalytical skillsAttention to detailCommunication skillsInterpersonal skillsOrganizational skillsProblem-solving skills

Required

Bachelor's degree in Accounting, Finance, Business or similar required

Proficiency in Microsoft Office, especially Excel required

Strong attention to detail, accuracy, and problem-solving skills

Ability to work independently and as part of a team

Excellent communication and interpersonal skills

Strong organizational and analytical skills and the ability to prioritize tasks in a fast-paced environment

Ability to maintain confidence, exercise discretion and good judgement

Ability to commute to the office 4-5 times a week

Ability to sit at a desk most of the working day and walk short distances

Needs manual dexterity, speed and accuracy in handling office equipment

Ability to work efficiently and accurately in an atmosphere of frequent interruption

Ability to work in close proximity to other individuals

Ability to carry light objects, e.g., files, small objects and supplies a short distance

Must be able to lift, carry and move objects up to 15 lbs

Preferred

Prior internship experience a plus

Benefits

Comprehensive suite of benefit programs

Company

Willkie Farr & Gallagher LLP

Glassdoor4.3

Willkie Farr & Gallagher LLP provides leading-edge legal solutions on complex, business critical issues spanning markets and industries.

Founded in 1888

New York, NY, US

1001-5000 employees

http://www.willkie.com

H1B Sponsorship

Willkie Farr & Gallagher LLP has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (19)

2024 (20)

2023 (18)

2022 (16)

2021 (14)

2020 (7)