Future Caucus · 1 month ago
Special Assistant to the CEO
Washington, DC
Full-time
Hybrid
Mid, Senior Level
$67K/yr - $80K/yr
3+ years expFuture Caucus is a national, nonpartisan organization dedicated to supporting the next generation of elected leaders. The Special Assistant to the CEO will manage the CEO's complex schedule, prioritize competing demands, and serve as a trusted partner, ensuring efficient operations and strategic support for the President and CEO.
AssociationInternet
Responsibilities
Serve as the day-to-day "gatekeeper" to the President and CEO—managing a demanding schedule, tracking priorities, balancing internal and external relationships, and ensuring exceptional execution of all commitments
Provide sophisticated calendar management for the CEO. Prioritize multiple appointments while troubleshooting conflicts; triage requests and determine what requires the CEO's direct attention; make judgements and recommendations to ensure smooth day-to-day engagements
Prepare CEO ahead of upcoming meetings, events, and speaking engagements with concise briefing materials, working with other members of the team as needed
Manage the CEO's inbox with discretion, triaging messages, surfacing time-sensitive items, and ensuring nothing falls through the cracks
Draft and edit high-level CEO communications and correspondence that reflect the voice and priorities of the President and CEO, such as email responses or Board materials
Support CEO's donor engagement efforts, including prospecting, pipeline management, outreach, scheduling meetings, and follow up
Maintain and constantly update high-level contact databases and relationship records with CEO relationships
Work with other members of the senior leadership team to track cross-organizational initiatives and ensure the CEO has visibility into key deadlines, decisions, and bottlenecks
Travel with CEO to staff her at select Future Caucus and partner events
Serve as administrative liaison to Board of Directors; support planning and execution of quarterly board meetings
Oversee travel planning, briefing books, and schedules for multi-day trips
Support financial processes such as expense tracking, reimbursements, and budget coordination for CEO-related activities
Anticipate needs and proactively identify opportunities to support the success of Future Caucus and its leadership
Perform other duties and research as assigned
Coordinate all logistics for board meetings, including scheduling, securing conference rooms through WeWork, arranging catering, preparing the meeting space, welcoming guests, and managing on-site technology
Conduct research and gather information for board dinners, retreats, and special events, identifying appropriate venues and ensuring smooth execution
Assist with preparation of high-quality board meeting materials, including the president's report, slide decks, agendas, and other supporting documents
Organize all board materials for in-person engagements, including printing, assembling packets, and managing day-of logistics
Maintain accurate, up-to-date board member information, including contact preferences, dietary needs, and other key details to support personalized engagement
Serve as the coordinator for Future Caucus' robust internship program, fielding interns for the spring, summer, & fall
Post available internship opportunities on job seeker platforms
Review applications, interview qualified candidates, and set up final interviews with relevant Future Caucus staff
Facilitate intern onboarding
Coordinate administrative information including payment details and intern schedules
Lead monthly professional development check-ins with each intern
Qualification
Required
3-7+ years of experience in executive support, chief of staff style roles, or project management—preferably supporting a senior leader in a fast-paced environment
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors
Expert level written and verbal communication skills
Demonstrated proactive approaches to problem-solving with strong decision-making capability
Forward looking thinker, who actively seeks opportunities and proposes solutions
Positive attitude with an ability to stay calm under pressure
Benefits
Commuter/telework stipend
401k program with employer match
Generous vacation policy
Professional development stipend
Employer-sponsored individual and family health coverage
Company
Future Caucus
Future Caucus has an audacious mission: activate young leaders to bridge the partisan divide and transform American politics.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Rochelle Colburn
Chief Operating Officer
Elizabeth Brown
Special Assistant to the CEO
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