UNION · 22 hours ago
Recruiting Coordinator
Dallas, TX
Full-time
Onsite
Entry Level
$45K/yr - $65K/yr
2+ years expUnion Technologies is focused on reindustrializing America’s defense manufacturing base with innovative factory systems. The Recruiting Coordinator will manage the end-to-end interview process, coordinate candidate logistics, and support hiring events, ensuring a smooth candidate experience while maintaining accurate records within the Applicant Tracking System.
Defense & Space
Responsibilities
Own interview coordination from end to end: schedule phone screens, virtual interviews, and onsite panels across hiring managers, candidates, and interviewers
Manage all candidate logistics for onsite interviews (parking, security access, directions, plant PPE requirements, etc.) to ensure a smooth candidate experience
Maintain accurate and up-to-date candidate records, interview feedback, and requisition status within the Applicant Tracking System (ATS)
Partner closely with recruiters and hiring managers to understand priority roles, staffing timelines, and plant headcount needs
Draft and post job descriptions to internal and external job boards, ensuring accuracy and alignment with approved templates and branding
Coordinate hiring events, job fairs, open interviews, and campus visits, including room reservations, invitations, and post-event follow-up
Send interview confirmations, reminders, and follow-up communications to candidates, ensuring timely and professional touchpoints
Support pre-employment processes such as background checks, drug screens, medicals/fit tests, and work authorization documentation by coordinating with candidates and third-party vendors
Prepare and route offer letters for approval and delivery, ensuring alignment with compensation guidelines and hiring policies
Track key recruiting metrics (time-to-fill, candidate pipeline, interview volume, offer acceptance, etc.) and support the generation of weekly or monthly reports
Identify bottlenecks in the interview and hiring process and recommend improvements to enhance speed and candidate experience
Help maintain compliance with internal policies and external regulations related to hiring, documentation, and record retention
Coordinate onboarding logistics for new hires (orientation schedules, equipment requests, badge/IT access requests) in partnership with HR and Operations
Provide day-to-day administrative support to the Talent/People team (meeting notes, template updates, document organization) as needed
Qualification
Required
2+ years of experience in a Recruiting Coordinator, Talent Operations, HR Coordinator, or similar role
Experience coordinating interviews and candidate communication in a fast-paced, high-volume environment (manufacturing or operations preferred)
Hands-on experience with at least one Applicant Tracking System (ATS) required
Familiarity with Ashby or demonstrated ability to quickly learn new ATS platforms; Ashby experience strongly preferred
Proficiency with productivity tools such as Google Workspace or Microsoft Office (especially calendar management, spreadsheets, and documents)
Strong written and verbal communication skills with a professional, candidate-friendly tone
Demonstrated ability to handle sensitive and confidential information with discretion
Basic understanding of recruiting and hiring workflows (requisitions, interviews, offer, pre-employment, onboarding)
Preferred
Proven track record of juggling multiple competing priorities and deadlines without dropping details
Exceptional organizational skills with a strong focus on accuracy in scheduling and data entry
Customer service mindset and a passion for delivering a smooth, respectful candidate experience
Comfort working with hourly, skilled trades, and professional candidates in a manufacturing setting
Ability to build strong working relationships with recruiters, hiring managers, HR, and plant leadership
Data orientation: comfortable pulling simple reports, maintaining trackers, and using data to inform decisions
Resourcefulness and initiative in resolving conflicts (e.g., last-minute schedule changes, interviewer conflicts, plant access issues)
Growth mindset and openness to learning new systems, tools, and recruiting best practices
Company
UNION
For nearly a century, our National Security industrial base has been stagnant, plagued by a lack of innovation and widespread sophistication.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase