Marcus & Millichap · 7 hours ago
Executive Assistant
Palo Alto, CA
Full-time
Onsite
Mid, Senior Level
$40/hr - $60/hr
5+ years expMarcus & Millichap is a multi-state employer seeking an Executive Assistant to manage a broad range of administrative and operational tasks that support business functions. The role involves coordinating workflows, facilitating communications, and supporting special projects to ensure smooth day-to-day activities.
Commercial Real EstateFinanceReal EstateReal Estate Investment
Responsibilities
Manage calendars, appointments, and meeting logistics, including agendas and itineraries
Coordinate domestic and international travel arrangements
Organize meetings, events, property tours, and client entertainment activities
Draft, revise, and distribute correspondence, reports, marketing materials, and confidentiality agreements
Handle incoming communications and route inquiries appropriately
Support client follow-ups and ensure timely, professional responses
Maintain and manage the team’s client database and filing systems, including data entry, reporting, queries, and organization of electronic and hardcopy records
Complete paperwork for new listing activations, closings, and booking statements
Manage corporate bank accounts, perform basic bookkeeping, and prepare expense reports
Maintain relationships with vendors and service providers, including coordination of office supplies, inventory, and client gift delivery
Deliver onboarding and training for new team members, ensuring familiarity with administrative systems, workflows, and procedures
Provide basic user support and troubleshooting during system updates or software rollouts
Manage special projects as assigned
Perform occasional personal and work-related tasks, such as property management, bank deposits, dry cleaning, and vehicle maintenance
Ensure confidentiality and handle sensitive information with discretion
May perform other duties as assigned
Qualification
Required
Five (5) years of administrative experience, preferably in real estate, finance, or legal sectors
Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) and Office 365
Exceptional organizational skills, with strong editing, proofreading, and communication abilities
Strong problem-solving skills and ability to take initiative
Professional demeanor and polished appearance
Reliable, punctual, and proactive with a strong desire to learn and grow
Ability to work independently and collaboratively in a fast-paced environment
Preferred
Bachelor's degree preferred; equivalent experience considered
Experience with QuickBooks and Adobe Creative Suite is a plus
Familiarity with commercial real estate operations is preferred
Company
Marcus & Millichap
Marcus & Millichap helps create and preserve wealth with the best real estate investment sales, financing, research and advisory services.
1001-5000 employees
H1B Sponsorship
Marcus & Millichap has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
2023 (1)
2021 (3)
Funding
Current Stage
Public CompanyTotal Funding
$43.95M2025-03-11Post Ipo Equity· $2.04M
2025-03-11Post Ipo Debt· $13.8M
2018-05-01Post Ipo Equity· $4M
Leadership Team
Hessam Nadji
President and CEO
J. J. Taughinbaugh
Vice President
Recent News
2026-01-12
MarketScreener
2025-11-08
Company data provided by crunchbase