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Rogers Behavioral Health · 7 hours ago

Executive Assistant (Oconomowoc)

Oconomowoc, WI

Full-time

Onsite

Senior Level

5+ years exp

Rogers Behavioral Health is seeking an Executive Assistant to provide administrative support to senior executives and the Board of Directors. The role involves managing schedules, facilitating communication, and handling various project management tasks to ensure smooth operations.

Addiction TreatmentHealth CareHealth DiagnosticsMedicalMental Health

H1B Sponsor Likely

Responsibilities

Plans, coordinates and proactively ensures Executives’ schedules are adhered to

Researches, prioritizes, and follows up on issues and concerns addressed to the Executives, including those of a sensitive or confidential nature. Determines appropriate course of action including referral or response and pursuing administrative action as needed

Provides a bridge for clear communication between the System office, the Board and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff

Works closely and effectively with the Executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately

Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the Executives updated

Provides leadership to build relationships crucial to the success of the organization and, manages a variety of special projects for the Executives, some of which may have organizational impact

Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to ensure on-time project completion

Maintains discretion and confidentiality in relationships with all System Board members, and System and Hospital staff

Coordinate monthly and quarterly planning objectives and key results across the executive team

Acts as a liaison on behalf of the Executives to support positive relationships with the Board employing diplomacy in all interactions

Works with the appropriate Executives and chairs to identify pre-meeting briefing needs and supporting documents. Prepares meeting agendas and presentations for the board and committee meetings. Posts and distributes all materials in a timely fashion on board website

Creates meeting minutes and task lists for board, committee and senior leadership meetings. Coordinates post-meeting follow-up

Exercises good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills

Initiates meeting files and agendas, creates presentation tools; researches required information or background

Follows up with contacts made by the Executives and supports the cultivation of ongoing relationships. Maintains contact information for members of the leadership team, doctors, staff, Board and other relevant parties in electronic form

Demonstrate the ability to maintain a realistic balance among multiple priorities and must be able to work under time and project pressure to handle a wide variety of activities and confidential matters with discretion

Demonstrate punctuality and preparedness

Demonstrate effective communication and organizational skills

Contribute in a positive, solution-focused manner

Conduct self in a professional manner

Demonstrate organizational skills that promote timely response to all inquiries and to task completion

Communicate with all individuals in a positive and professional manner

Incorporates solution focused perspective to resolve individual issues with peers in a positive, calm manner

Communicate concerns and provide solutions for same

Attend outside seminars and conferences to promote professional growth

Demonstrate a positive and professional attitude toward parties outside the System/Hospital (board members, patient’s families, visitors, vendors, etc.)

Comply with the Hospital’s policies and procedures, including Human Resources, Infection Control and Employee Health policies and procedures

Project professional image by adhering to dress code

Qualification

Microsoft Office SuiteC-Suite supportProject managementInterpersonal skillsWritten communicationVerbal communicationCustomer serviceOrganizational skillsProblem-solving

Required

Minimum of five (5) years of related professional and senior level administrative experience required

Computer proficiency, including Microsoft® Office Suite with special emphasis on calendaring, presentations and virtual platforms

Strong organizational and project management skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

Excellent interpersonal skills with the ability to build relationships with stakeholders, including Executives, Board, external partners, donors and staff

Excellent written and verbal communication skills

Demonstrates proactive approaches to problem-solving with strong decision-making capability

Highly resourceful team-player, with the ability to also be extremely effective independently

Ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response

Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment

Forward looking thinker, who actively seeks opportunities and proposes solutions

Preferred

Bachelor's degree preferred

Prior experience supporting a C-Suite executive strongly preferred; experience supporting a Vice President–level leader will also be considered

Benefits

Health, dental, and vision insurance coverage for you and your family

401(k) retirement plan

Employee share program

Life/disability insurance

Flex spending accounts

Tuition reimbursement

Health and wellness program

Employee assistance program (EAP)

Company

Rogers Behavioral Health

Glassdoor3.2

Rogers Behavioral Health is a health care firm that offers effective mental health and addiction treatment for children, teens and adults.

Founded in 1907

Oconomowoc, Wisconsin, USA

1001-5000 employees

https://rogersbh.org/

H1B Sponsorship

Rogers Behavioral Health has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (1)

2024 (4)

2023 (2)

2022 (1)

2021 (5)

2020 (3)