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HDR · 1 day ago

Project Coordinator

Omaha, NE

Full-time

Onsite

Entry Level

1+ years exp

HDR is a company committed to creating a welcoming and inclusive environment for its employee-owners. The Project Coordinator will support Project Managers and technical team members on federal projects, assisting in various administrative and financial tasks, document management, and project coordination activities.

ArchitectureConsulting

Growth Opportunities

Responsibilities

Assist Project Managers or Designees’:

Download required HDR project initiation documents and assist as directed to complete

Download required HDR project execution documents and assist as directed to complete

Update project financial records as directed

Download project financial information as directed

Apply company quality assurance guidelines and procedures for project document management throughout project

Assist with preparing expense reports

Assist with preparing project progress reports for monthly invoicing

Set up project meetings and prepare detailed minutes of meetings

Perform project filing of hard-copy documentation

Assist in project closeout activities as directed

Manage and edit project specific specifications, including federal Unified Facility Guide Specifications (UFGS) using SpecsIntact software

Assist with coordinating the work of multidiscipline design teams

Document Management. Establish a document filing, distribution, retrieval, and management system that provides for the identification of critical project records, and distribution, tracking, action notification and status reporting of items requiring iterative review and comment, response or signature to reach closure

Administration of Submittal requirements

Administration of O&M manual reviews

Maintain submittal schedule and records

Maintain RFI Logs and records

Log project controls documentation and generate tracking reports

Able to conduct Project communication and Project collaboration system workshops with project teams and Owners

Support project team members on the completion of documents, including supporting the formatting, word processing, editing and organization of project documents, reports and correspondence

Create, develop and edit PDF files, Word documents and templates, Excel spreadsheets and charts and PowerPoint presentations based on input from project team members. Other software may be used on a project specific basis

Responsible for uploading documents to our in-house filing systems (ProjectWise and/or Newforma)

Work collaboratively with peers in Omaha and other HDR offices

Other duties as requested