VML · 1 month ago
Administrative Assistant
Kansas City, MO
Contract
Hybrid
Senior Level
6+ years expVML is a creative agency and consultancy that values innovation and growth. They are seeking an Administrative Assistant to provide support to the North America leadership team, manage calendars, organize meetings, and maintain office operations in their Kansas City office.
AdvertisingMarketing
Responsibilities
Liaise | be the point person for questions and requests directed to senior leaders they are supporting. Effectively communicate with executives, leaders and team members across the organization. Manage and prioritize time to ensure collaboration across the team
Coordinate | Provide calendar, meeting, and complex travel planning (both domestic and international), track and maintain conference room schedules and availability. Help executives manage time throughout the day and adjust schedules as needed. Manage time entry, expense reports, and expense reimbursement in a timely fashion. Work with clients to schedule meetings as required
Organize | Arrange and partner to plan internal meetings and events (such as offsite meetings, town halls, and team events), including event space, food, and travel itineraries. Handle business, company, and personnel details of highly confidential and sensitive nature, and engage with high level contacts inside and outside the company
Connect | Build relationships across the NA team and work well alongside a wide variety of people and teams
Support | Work with building management and vendors to ensure facilities are operating smoothly. Uphold and manage the appearance of the office including reception, kitchen, common areas, and keep supplies at the office stocked. Warmly welcome our clients and visitors and be the owner of our guest experience
Qualification
Required
Minimum of 6 years of administrative support experience supporting an executive team
Experience working with tight deadlines while maintaining flexibility and managing a wide range of priorities and expectations
Experience organizing and processing administrative documentation including contracts, shipping, and correspondence
Ability to coordinate extremely busy professional schedules through effective calendar management
A flexible working style to complete deadlines
Excellent written and verbal communication skills
Benefits
Full spectrum of group health coverage options (medical, dental, vision)
Generous 401k match (100% dollar-for-dollar match, up to 5% of salary contribution)
Variety of paid time off offerings that reflect our investment in all aspects of your overall life balance and wellness
Company
VML
VML is a global powerhouse born from the unification of Wunderman Thompson and VMLY&R — two of the world's most powerful and accomplished creative agencies with complementary capabilities and geographic strengths.
10001+ employees
H1B Sponsorship
VML has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (7)
2024 (5)
2023 (11)
2022 (13)
2021 (7)
2020 (9)
Funding
Current Stage
Late StageTotal Funding
unknown2013-10-15Acquired
Leadership Team
Tripti Lochan
Co-Chief Executive Officer Asia
Abigail Walker Baehr
Chief Strategy Officer, North America
Recent News
Campaign UK More Latest RSS Feed
2025-02-05
2024-05-23
2024-05-23
Company data provided by crunchbase