Washington Adventist University · 1 month ago
Executive Assistant to the President
Takoma Park, MD
Full-time
Onsite
Mid, Senior Level
$55K/yr - $60K/yr
5+ years expWashington Adventist University is a Christ-centered institution of higher education that values professional expertise and lasting connections. The Executive Assistant to the President coordinates administrative and secretarial functions of the President's office, manages the President's calendar, prepares meeting agendas, and ensures a professional office environment.
Higher Education
Responsibilities
Greets visitors and directs to appropriate area or person
Answers and screens president's telephone calls, responds independently when possible, and arranges conference calls
Manages president's calendar and independently schedules appointments. Keeps Columbia Union Conference Calendar updated
Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by the President
Composes and types routine correspondence. Prepares outgoing mail and correspondence, including e-mail and faxes. Responds independently to correspondence when possible
Makes copies of correspondence or other printed materials
Establishes uniform correspondence procedures and style practices
Organizes and maintains file system, files correspondence and other records. Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of President’s office records
Arranges for committees which the President chairs
Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings for President's Cabinet
Prepares agenda, notices, minutes, and corporate resolutions for Board of Trustees meetings
Acts as custodian of trustees’ documents and records
Maintains contact information with board of trustees members and accrediting agencies
Orders and maintains supplies, and arranges for equipment maintenance
Process President’s expense reports to present to Accounting Services for reimbursement
Request flower arrangements, fruit baskets or dish gardens for staff and their family members during special occasions such as birth, illness or death in the family
Maximizes office productivity through proficient use of appropriate software applications
Maintains a pleasant office atmosphere for students, guests, faculty and staff
Supports a spirit of excellence in service
Attends mandatory Convocation every Wednesday
Qualification
Required
Bachelor's degree and five to seven years of administrative experience supporting a senior executive; or high school diploma and 10 or more years of administrative experience, with at least five years supporting a senior executive
Excellent oral communication, interpersonal, written and organizational skills
Must have demonstrated advanced proficiency with Microsoft Office Word, Excel, PowerPoint
Must have solid organizational, customer service, and teamwork skills
Must be high-energy, detail-oriented, self-motivated, flexible and capable of managing multiple/competing priorities and meeting tight deadlines
Ability to work independently or collaboratively as the situation demands
Ability to exercise independent judgment
Ability to interact with all levels of management, staff and students
Ability to prioritize work and exercise effective time management skills
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
Ability to write routine reports and correspondence
Ability to speak effectively before groups of customers or employees of organization
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
Ability to compute rate, ratio, and percent and to draw and interpret bar graphs
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
Ability to deal with problems involving several concrete variables in standardized situations
Proficient in Microsoft Office Suite and have ability to learn new Database software
Preferred
Experience working with a board of directors desired
Benefits
Health care, including vision, dental, and prescription drugs
Flexible Spending Plans
Competitive 403B plan
Individualized retirement planning sessions
Employee Assistance Program
Tuition assistance for employees and dependents
Life insurance including supplemental and accidental death and dismemberment policies
Long Term Care Insurance
Long Term Disability
Legal Assistance Program
Paid time off
Wellness programs
Professional Development
Company
Washington Adventist University
Washington Adventist University is a school in Takoma Park.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase