Meadows Mechanical ยท 1 month ago
Accounting & Office Support Coordinator
Los Angeles, CA
Full-time
Onsite
New Grad, Entry LevelMeadows Mechanical is a premier provider of plumbing, piping, and sheet metal services in the Los Angeles area. The company is seeking a highly organized and proactive Accounts Receivable & Office Support Coordinator to support finance and office operations, combining billing management with general office support tasks to ensure smooth workflow.
Construction
Hiring Manager
Anzhelika Kurochka
Responsibilities
Prepare Schedule of Values (SOVs) and process billing submissions accurately and on time
Track payment statuses and vendor waivers; follow up as necessary to ensure timely resolution
Support purchase order management, including creation, tracking, and reconciliation
Apply payments to invoices promptly and maintain accurate records
Maintain accounts receivable meeting logs and documentation
Coordinate and process vendor waiver requests efficiently
Assist with general office administration, including filing, scanning, and document management
Manage incoming correspondence, emails, and phone inquiries as needed
Schedule and coordinate meetings, prepare meeting materials, and take minutes if required
Support the finance and other teams with ad hoc administrative tasks as assigned
Qualification
Required
Proven experience in accounts receivable, billing, or administrative support roles
Strong attention to detail, organizational, and multitasking skills
Proficient in accounting software and Microsoft Office, especially Excel and Outlook
Excellent communication and interpersonal skills
Ability to handle confidential information with discretion
Preferred
Experience in project-based industries such as construction or service operations
Familiarity with SOV preparation and billing submission processes
Experience in accounts receivable collections, including following up on overdue invoices and resolving payment discrepancies
Company
Meadows Mechanical
Meadows Mechanical is a premier provider for plumbing, piping, and sheet metal services throughout the Los Angeles Area.
Founded in 1949Gardena, California, US
51-200 employeesFunding
Current Stage
Growth StageCompany data provided by crunchbase