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Independence Health System · 1 month ago

CLINICAL ADMINISTRATIVE ASSISTANT II

Latrobe, PA

Full-time

Onsite

Entry Level

2+ years exp

Independence Health System is seeking a Clinical Administrative Assistant II to support their orthopedic practices. The role involves maintaining CME requirements, scheduling surgeries, and performing various administrative and clinical tasks to ensure efficient operations within the department.

Health CareHospital

Responsibilities

Schedules surgeries for the doctors and performs pre-authorizations and updates the personal data appliances/calendars of the Providers

Functions as the administrative assistant to the Orthopedic Surgeon and the Practice Manager

Maintains physician PTO/CME schedules and posts these to the master office calendar for staffing

Monitors CME credits to ensure completion within the cycle, and records and maintains records for documentations of such

Monitors the supply of educational materials and orders/renews at appropriate times. Reviews new educational material when it becomes available as to appropriateness for the practice

Coordinates the doctors' and NPP office schedules in the PDA's, along with their meeting & personal appointments to maintain an efficient flow

Accurately takes and records messages relaying them to the appropriate person

Assists with coordination of communications and projects related to the orthopedic practices

Provides assistance to the Practice Manager/Administrator in maintaining communication among all the offices and teams

Gathers information from sources during survey process as requested

Communicates the monthly physician schedule to the physicians and other offices within our practice

Maintains competencies including timely renewals of all licensure of staff employed by EHO

Responsible for all clinical duties of an orthopedic practice

Rooms the patients

Documents a History & Physical and takes any vital signs requested by physician

Draws injections and places supplies for such into the patient exam rooms

Makes sure x-ray images and readings are available in the exam rooms for the appropriate patients

Monitors HIPAA compliancy in the clinic with images and patients names being viewed

Obtains consents and performs MRSA nasal swabs when requested by physician

Obtains surgical consent, completes patient intake forms, and schedules dates of surgery for the surgical candidates

Reviews all preoperative testing prior to surgeries and places such for physician to sign off on

Replaces products in each exam room as they are used and maintains an adequate stock of supplies

Performs preauthorization’s with the insurance companies of all patients having surgery and relays the auth # to the appropriate department at the hospital and at ortho billing

Other duties as assigned

Qualification

Medical TerminologyMedical/Surgical ExperienceLeadership AbilityOrganizational SkillsIndependent ThinkingSound JudgmentCME MonitoringHIPAA ComplianceCritical ThinkingCommunication Skills

Required

High School Diploma, GED or higher level of education

Two years of medical/surgical experience in a medical/physician office setting

Medical Terminology

Strong leadership ability, good organizational skills, independent and critical thinking skills, and sound judgment

Strong ability to communicate complex and/or controversial topics and concepts to a wide and diverse audience

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Company

Independence Health System

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Independence Health System offers patients nationally recognized quality care in cardiology, orthopedics, palliative care, and maternity as well as a broad range of surgical, medical, emergency, and behavioral health services, and an extensive network of primary care physicians.

Founded in 2004

Greensburg, Pennsylvania, USA

1001-5000 employees