ASU Preparatory Academy · 1 month ago
Administrative Operations Manager
Phoenix, AZ
Full-time
Onsite
Senior Level
$42K/yr - $52K/yr
5+ years expASU Preparatory Academy is committed to providing access and excellence in education. They are seeking an Administrative Operations Manager to oversee the daily operations of the school front office, support the campus principal, and ensure a welcoming environment for students, staff, and families.
EducationHigher EducationUniversities
Responsibilities
Lead the front office team to ensure efficient daily operations and a welcoming environment
Facilitate regular front office team meetings to align on priorities, procedures, and service standards
Serve as the liaison between the Site Principal and front office staff, ensuring clear communication and follow-through on tasks
Support the Site Principal with a wide range of administrative, operational, and financial tasks
Manage the opening and closing procedures of the school site
Oversee school scheduling, including special events, field trips, transportation, and other campus functions
Coordinate and manage community use of school facilities
Support the Site Principal in managing and monitoring the school budget, including preparing financial reports and processing purchase orders and reimbursements
Collect and reconcile funds (e.g., field trips, tax credit, student council), and prepare school cash/check deposits
Process and maintain accurate records, including correspondence, time cards, supply budgets, and recordkeeping systems
Monitor and approve employee time cards, ensuring proper coding and administrative approval in Workday
Coordinate staff scheduling and arrange substitute coverage through the school’s substitute system
Maintain equipment, textbook, and supply inventories
Support the campus SEL team by coordinating parent meetings related to student discipline and attendance
Access student databases to retrieve and manage student information
Oversee and support school public relations and communication efforts, including school-wide messaging to families and the community
Support the health office as needed under the guidance of the school nurse, including assisting with minor health concerns and student safety needs
Maintain confidentiality in all aspects of the role
Receive and screen telephone calls and visitors, schedule meetings and events, and support daily front office operations
Interpret and explain school policies and procedures in response to inquiries
Evaluate and resolve operational problems within the scope of the position
Additional duties may be assigned as necessary
Qualification
Required
5 years experience supporting educational leadership and/or office management within a school setting
Ability to maintain confidentiality and discretion
Active Arizona Department of Public Safety (DPS) issued IVP Fingerprint Clearance Card
Any equivalent combination of experience, training and/or education from which comparable knowledge, skills and abilities may be considered
Demonstrates leadership skills, including the ability to guide a team, make informed decisions, and support school-wide initiatives
Demonstrates excellent reading, writing, computation, technology, and communication skills
Demonstrates the ability to perform routine clerical tasks
Ability to maintain confidentiality
Demonstrates ability to communicate effectively both orally and in writing
Demonstrates ability to work cooperatively with others
Demonstrates ability to multitask in a high-energy working environment
Knowledge of standard office policies and procedures
Knowledge of bookkeeping, budgeting, and records management
Experience in leading staff to achieve customer service and operational goals
Skill in the use of MS Office and other software/applications
Ability to articulate, represent a professional demeanor, and take initiative
Preferred
Bachelor's degree or higher preferred
Ability to read, speak, and/or write in Spanish, preferred but not required
Company
ASU Preparatory Academy
ASU Preparatory Academy is a free college preparatory school for grades K-12.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
David Sudarma
Chief Technology Officer
Phillip Netolicky
Chief Financial Officer
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