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Sphere Entertainment Co. · 7 hours ago

Senior Administrative Assistant

New York, NY

Full-time

Onsite

Mid, Senior Level

$65K/yr - $90K/yr

5+ years exp

Sphere Entertainment Co. is a premier live entertainment and media company. They are seeking a Senior Administrative Assistant to provide comprehensive administrative support to senior leadership and their teams, ensuring seamless coverage and continuity of operations across the organization.

ConcertsEventsMedia and Entertainment

Responsibilities

Coordinate and arrange Executive’s meetings and schedules in an always shifting schedule

Work collaboratively and efficiently with the other Administrative Assistants to ensure all team members have the necessary information

Anticipate all contingencies and be strategic in prioritizing tasks undertaken

Prepare travel and expense reports on a timely basis using Concur or a comparable program

Support the team by conducting helpful tasks including printing documents, light database entry, ordering of meals and office supplies

Work as part of a high touch team by providing regular communication and fostering a high level of collaboration, teamwork and cooperation

Carry out regular and continual review of emails, phone calls, and other forms of correspondence and then identify the appropriate follow up action

Prepare comprehensive event and travel itineraries and contact lists specific to each trip and orchestrate all necessary arrangements

Manage highly confidential, and proprietary information with discretion and the utmost level of confidentiality

Support all logistics, correspondence, scheduling, and coordination for high priority team events and engagements; this includes internal off-sites and external client events (in partnership with MSG teams) to support team needs

Manage document archiving and improving internal processes

Various ad-hoc projects to support company initiatives

Qualification

Executive supportCalendar managementConcurMicrosoft Office SuiteMulti-taskingConfidentialityDetail-orientedTeam collaborationStrategic thinking

Required

Minimum of 5+ years experience supporting Senior executives in a matrixed organization, preferably within the tech, media, or entertainment industries

Must be well-organized, detail-oriented, and able to multi-task as a strategic thinker capable of foreseeing impact of simultaneous projects

Experience managing a highly changeable calendars with extreme tact, strict attention to detail, diplomacy and sound judgement

Demonstrated ability to quickly learn the organizational structure and successfully execute the objectives of the team in a complex and ambiguous environment

Able to maintain confidentiality and professionalism at all times

Experience with Concur or a comparable platform for expenses and travel

Must be energetic, positive, outgoing, and resourceful

Proficient in Microsoft Outlook, Excel, Word, PowerPoint, Teams, Slack, Zoom, and Google Workspace