West Virginia School of Osteopathic Medicine · 1 month ago
Administrative Associate - Office of Graduate Programs
Lewisburg, WV
Full-time
Onsite
Entry Level
$16.50/hr - $16.50/hr
2+ years expWest Virginia School of Osteopathic Medicine is seeking an Administrative Associate for the Office of Graduate Programs. The role involves performing secretarial and administrative duties to support graduate programs, including course preparation, assessment management, and coordination of educational activities.
Higher Education
Responsibilities
Support the Master of Science in Biomedical Sciences (MSBS) Course Directors in preparing and deploying courses, related documents, and setup through WVSOM’s Learning Management System (LMS), Canvas
Collaborate with the Exam Center to build, grammatically edit, and deploy assessments to students of the MSBS program under supervision and coordination with Course Directors using exam software, currently Examsoft
Develop and maintain Standard Operating Procedures (SOPs) related to the Learning Management System (LMS) and exam software
Doing all pre- and post-assessment record keeping and grade verification for MSBS courses under supervision of the Associate Dean of Graduate Programs
Monitor the LMS and exam software to ensure that all educational materials are available and visible to students with appropriate timing and alignment with the MSBS Academic Calendar
Serve as a proctor for all MSBS assessments
Ensure that academic accommodations are provided as required
Record attendance of mandatory student events
Support the set up and breakdown of student educational activities
Coordinate travel arrangements, complete and manage necessary associated paperwork for faculty members as assigned
Plan, initiate, and execute to completion administrative and secretarial work of the office, which may include maintaining office and educational supplies for the office and faculty
Assist in the preparation of correspondence, reports, agreements, documents, as directed
Participate in training and professional development sessions to enhance job performance
Other related duties as assigned
Qualification
Required
High School or GED
An equivalent combination of relevant and recent experience and training which provides the required knowledge, skills and abilities may be considered
2 years of secretarial or administrative support experience
2 years of computer software experience (Specifically MS Office)
Desire to learn new software and technologies with the ability to effectively use these applications
Demonstrated experience with Microsoft Office applications, including Excel
Excellent proofreading skills and attention to detail
Ability to coordinate and prioritize many different tasks, set deadlines and complete projects in a timely manner
Must have the ability to communicate clearly and in a professional manner in any capacity
Ability to establish and maintain excellent cooperative working relationships
Ability to learn and to apply effectively the policies, procedures and guidelines affecting the position and work unit to which assigned, as well as the institution
Ability to work with sensitive and confidential material
Carry out assignments without detailed instructions and ability to work independently
Preferred
Experience working in higher education is favorable, but not required
Some post-high school education is favorable, but not required
Benefits
Full state benefits
Company
West Virginia School of Osteopathic Medicine
West Virginia School of Osteopathic Medicine is a school.
201-500 employees
H1B Sponsorship
West Virginia School of Osteopathic Medicine has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2023 (1)
Funding
Current Stage
Growth StageLeadership Team
David J. Meadows
Vice President for Finance and Facilities and Chief Financial Officer
Recent News
2025-12-04
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