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7IM · 1 month ago

Group Real Estate & Facilities Coordinator

Select, KY

Full-time

Onsite

Mid Level

3+ years exp

7IM is seeking a Group Real Estate & Facilities Coordinator to support the operational management of the Group’s property portfolio. The role involves ensuring facilities across all sites are maintained to a high standard and compliant with regulations, while closely collaborating with Office Managers and site coordinators.

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Responsibilities

Conduct regular inspections of office sites to assess maintenance needs and compliance

Coordinate minor repairs, maintenance schedules, and contractor visits

Support onboarding of new sites, including initial inspections and setup logistics

Assist with office moves, refits, and space planning projects

Maintain Health & Safety documentation and ensure annual risk assessments are completed

Track and report incidents; support the Health & Safety programme in collaboration with Office Managers

Ensure fire safety and first aid protocols are implemented and reviewed regularly

Monitor waste management and recycling compliance across sites

Identify opportunities for sustainability improvements and report findings to the Real Estate Director

Support implementation of energy-efficient practices and procurement aligned with sustainability goals

Act as point of contact for local contractors and suppliers

Assist in managing service-level agreements and performance reviews

Support alignment of contracts across sites to ensure cost efficiency

Maintain property management platforms (e.g. Web Terrier) with key dates and updates

Produce monthly management information on facilities performance, compliance status, and operational issues

Attend property management meetings and support coordination across departments

Implement and manage nationwide facilities management software to monitor site compliance, maintenance, and performance, ensuring consistent standards and reporting across all locations

Qualification

Facilities coordinationHealth & Safety regulationsProperty management platformsNEBOSH certificationSustainability practicesFacilities Management qualificationMicrosoft Office SuiteProblem-solving skillsOrganisational skillsCommunication skills