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Critical Mass · 12 hours ago

Project Coordinator (Junior)

San Jose

Full-time

Onsite

New Grad, Entry Level

Critical Mass is a company focused on digital marketing, and they are seeking a Junior Project Coordinator to support the successful delivery of marketing campaigns. The role involves assisting with project plans, managing communications, and fostering relationships across teams to ensure projects are completed on time and within budget.

Brand MarketingContent MarketingDeveloper ToolsDevOpsDigital MediaMobile AdvertisingRetail TechnologySEOUX DesignWeb Development

H1B Sponsor Likely

Responsibilities

Assist in development, maintenance and execution of project plans throughout the life of assigned project(s)

Contribute to continual process and people management innovation, supporting effective delivery of solutions

Support the team by reviewing project briefs and turning them into clear deliverables, timelines, and requirements

Learn how to use existing PMO practices and templates to support building accurate project timelines, outlining key activities and dependencies to help ensure projects are delivered on time and stay on track. Provide team with clear communication on the upcoming milestones

Observe financial and resourcing processes and practices, actively participate in resourcing planning and maintenance of accurate bookings, ensure timely updates in internal systems, and communicate changes as needed

Assist in acquiring appropriate resources to meet project needs

Assist in planning and managing internal and external project communications, including providing clear status updates, flagging risks or issues early, and collaborating with senior team members on solutions

Assist in identifying, analyzing, prioritizing, mitigating and communicating project risk

Assist with scheduling and organizing internal meetings, capturing notes, feedback, and tackling timely recaps and follow-ups

Review meeting notes, identify what’s relevant for your team, and flag questions, blockers, or changes to senior team members

Prepare status updates and, when needed, join internal meetings to share progress, and align on next steps

Support Delivery and Account teams by helping document deliverables, and timings, and checking that details are accurate and up to date

Help keep project trackers (e.g., hot sheets, schedules) current by updating relevant items and following up on action items with guidance

Work closely with senior Delivery team members to learn best practices and contribute to cross-tactic coordination and problem-solving within your role

Qualification

Project management toolsCommunication skillsAttention to detailAI tools proficiencyCritical thinkingCuriosityOrganizational skillsAdaptabilityTeam collaboration

Required

Exceptional attention to detail and organizational skills; able to effectively prioritize tasks in fast-paced, cross-functional environments

Clear and confident communication, both written and verbal, with the ability to interface across multiple disciplines and flag risks or blockers early

Comfortability using and experimenting with AI tools (e.g., ChatGPT, Gemini, Copilot) for daily tasks such as summarizing content, drafting communications, automating research, or analyzing data, and can articulate how AI tools enhance productivity and output quality

A strong sense of ownership and initiative; consistently raises their hand to take on more responsibility and proactively drive work forward without waiting for direction

Ability to adapt quickly to change; and you thrive in evolving environments with shifting priorities and fast turnaround times

Strong critical thinking and problem-solving skills

Comfortability calling out risks, asking thoughtful questions, and pushing for clarity or alignment when needed

A curious and growth mindset, open to learning from other disciplines, tools, and ways of working

Experience or exposure to using scheduling or project management tools (e.g., Asana, Smartsheet, Trello, Outlook, teams and sharepoint) and comfortable learning new platforms as needed

A teachable, coachable can-do attitude, and open to feedback; and you thrive in collaborative team environments

Benefits

Global maternity and parental leave

Competitive benefits packages

Vacation, compassionate leave, wellness days, and flex days

Diversity and Inclusion Board with 12 affinity groups

Internal learning and development programs

Enterprise-wide employee discounts

Company

Critical Mass

Glassdoor3.4

Critical Mass is a digital experience design agency with a relentless focus on the customer.

Founded in 1996

Calgary, Alberta, CAN

1001-5000 employees

http://www.criticalmass.com/

H1B Sponsorship

Critical Mass has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (3)

2024 (1)

2023 (2)

2022 (2)

2021 (1)

2020 (3)