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Missouri University of Science and Technology · 18 hours ago

BUSINESS OPERATIONS ASSOCIATE II #00053920

Rolla, MO

Full-time

Onsite

Mid Level

$21.71/hr - $26.96/hr

3+ years exp

Missouri University of Science and Technology is seeking a Business Operations Associate II to provide high-level support to the Vice Provost of Undergraduate Enrollment Management. The role involves managing schedules, arranging travel, and performing various administrative tasks while ensuring effective communication with internal and external stakeholders.

EducationHigher EducationUniversities

No H1B

Responsibilities

Manage VPUEM's calendar. Organize meetings both in person and virtually considering domestic time differences. Confirm attendance, develop and compile preparatory work; research and prepare select reports and materials; secure meeting location, prepare virtual meeting space and logistics, prepare and distribute meeting meetings

Arrange complex and detailed travel plans, itineraries, and agendas

Complete a broad variety of administration tasks for VPUEM that are often confidential and time sensitive in nature

Assist in the organization and development of presentations including some research and data analysis

Perform recruitment activities such as post vacant positions, schedule candidate interviews, set agendas, schedule and/or reserve meeting locations, send calendar invites, and collect candidate evaluations

Review and assist with time review for the division, including the VPUEM's direct reports' timesheets

Assist/oversee fiscal and operation transactions, including facilitating contracts, for the Division in accordance with standard University policy

Serve as a point of contact and knowledge with respect to general operation matters for the units in the Division of Enrollment Management. Aid in training new staff members

Research and analyses atypical/complex data and prepares reports (e.g., budget, enrollment), noting key issues and patterns in the data

Collaborate with appropriate parties to address or resolve student and staff issues brought to the VPUEM's office and refer to VPUEM when necessary

Provide a bridge for smooth communication between the VPUEM's office and internal and external stakeholders, demonstrating leadership and knowledge to foster and maintain credibility, trust and support

Special projects/other duties as assigned

Qualification

Executive level supportBudget managementMS Office SuiteCRM (Slate)Student Information SystemsMotivated work styleEffective communicationOrganizational skillsProject managementTime management

Required

A Bachelor's degree or an equivalent combination of education and experience

At least 3 years of experience from which comparable knowledge and skills can be acquired

Preferred

Executive level support or experience working in higher education

Previous experience assisting with the direction of the operational, personnel, fiscal and managerial activities of an office and knowledge of the University's financial and human resources software

Previous procurement experience (e.g., inventory, ordering, facilitating contracts, etc.), budget management and knowledge of the University's financial and human resources software

Effective communication and organizational skills, project, and time management skills

Highly skilled in the use of MS Office Suite, CRM (preferably Slate), Student Information Systems (preferably PeopleSoft)

A motivated and enthusiastic work style

The ability to professionally represent the University and the Division of Undergraduate Enrollment Management is of great importance