Apply on Employer Site

Bluejack National · 1 month ago

Administrative Assistant & Office Manager

Dallas, TX

Full-time

Onsite

Mid Level

3+ years exp

Bluejack Management Partners is a company committed to creating exceptional lifestyle experiences. The Administrative Assistant & Office Manager plays a pivotal role in supporting senior leadership and driving office operations, ensuring a professional environment for both employees and visitors.

EventsGolfLeisure

Responsibilities

Serve as the primary point of contact for all internal and external stakeholders for the Dallas office, ensuring a seamless and professional experience

Strategically manage the CFO’s calendar, including complex scheduling, prioritization, and meeting coordination

Provide calendar support to the CEO in close partnership with the Chief Executive Assistant to ensure continuity and alignment

Proactively coordinate all meeting logistics, including conference room preparation, technology setup, and day-of execution

Oversee day-to-day office operations, including mail distribution, shipping, and receipt of all deliveries

Act as the first point of contact for all visitors, managing logistics in advance and providing on-site hospitality and coordination

Manage procurement, organization, and inventory of all office supplies for the Dallas location

Lead vendor relationships for the Dallas office, including sourcing, coordination, and ongoing service management

Liaise with building management and oversee all building-related matters, including access coordination and onboarding support for new employees

Prepare and submit accurate and timely expense reports for multiple executives, ensuring proper coding and compliance

Partner with IT to coordinate technical support, system access, software provisioning, and hardware setup

Champion a positive, professional, and high-performance office culture through proactive service, organization, and engagement

Qualification

Office managementVendor relationship managementMicrosoft Office SuiteExpense management platformsCommunication skillsMultitaskingDiscretionDetail-orientedIntegrity

Required

Minimum of three (3)+ years of experience in office management, operations management, or a related administrative leadership role

Demonstrated experience utilizing expense management platforms and financial reporting tools with a high degree of accuracy

Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint), with the ability to leverage technology to enhance efficiency and organization

Proven experience managing vendor relationships, including coordination, service oversight, and issue resolution

Exceptional written and verbal communication skills, with the ability to interact effectively and professionally at all levels of the organization

Highly organized, detail-oriented, and able to successfully prioritize and multitask in a fast-paced, dynamic environment

Demonstrated integrity, discretion, and sound judgment, with the ability to manage sensitive and confidential information with professionalism

Proficient skills in Microsoft Office products including Excel, PowerPoint, Word, Office365, Teams, OneNote as well as other common office management and organizational systems

Preferred

Bachelor's degree in Business Administration, Finance, Management, Hospitality, or a related field preferred; or 5+ years of equivalent experience in office management, executive support, or administrative roles within professional services, finance, private equity, wealth management, or high-end hospitality

Startup or private company experience strongly preferred