Snell & Wilmer · 3 weeks ago
Intellectual Property IP Intake Specialist
Phoenix, AZ
Full-time
Hybrid
Entry, Mid Level
2+ years expSnell & Wilmer is seeking an IP Intake Specialist to support the firm’s Intellectual Property Practice Group by managing the intake and transfer of client matters. This role involves ensuring accurate and timely entry of information related to US and foreign patent, trademarks, and copyright filings, while collaborating effectively with internal and external stakeholders.
AdviceLegal
Responsibilities
Coordinate the intake and setup of new IP client portfolios, including verification of data, confirmation of instructions, and liaising with Docketing and Records teams
Facilitate the transition of incoming or outgoing patent and trademark matters, ensuring all relevant documentation, files, deadlines, and ownership information is accurate and complete
Act as the central point of contact for attorneys and staff regarding the status of intake and transfer processes
Work with Conflicts, Billing, and New Business Intake teams to verify client/matter details and ensure compliance with internal policies and client-specific requirements
Communicate directly with internal stakeholders, clients, foreign associates, and other firms to gather and provide necessary documentation
Maintain internal intake logs, metrics, and reports to support operational transparency and performance tracking
Assist with special projects and process improvements related to IP portfolio management and intake efficiency
Uphold confidentiality, data integrity, and professional conduct at all times
Manage and process incoming IP matters, including sequencing, reviewing electronic and physical files, and confirming deadlines. Escalate deficiencies or inconsistencies as needed
Track the status of intake matters and maintain accurate records, including timely correspondence regarding intake progress
Conduct audits of intake records to ensure completeness and accuracy of documentation, deadlines, and supporting materials
Prepare and generate client reports or internal audit summaries for IP matter portfolios as needed
Support large-scale IP assignment or docket verification projects, ensuring accuracy and thorough documentation
Qualification
Required
Strong attention to detail
Experience with patent and trademark both US and foreign filings
Ability to work effectively with internal and external stakeholders
Strong organizational skills with the ability to manage multiple deadlines and tasks simultaneously
Excellent written and verbal communication skills
High attention to detail and accuracy
Proficiency with IP docketing software and standard office applications (e.g., CPI and Microsoft Office Suite)
Ability to work independently and collaboratively in a fast-paced legal environment
Preferred
2+ years of experience in an IP docketing, paralegal or similar role
Familiarity with USPTO electronic filing systems and patent and trademark processes
Benefits
Medical
Dental
Vision
Disability
Life insurance
401K/profit sharing
Paid holidays
Tuition reimbursement
Paid time off including vacation time, personal time, and sick time where appropriate
Company
Snell & Wilmer
Founded in 1938, Snell & Wilmer is a business law firm with more than 400 attorneys practicing in nine locations throughout the western US.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Christopher Tinen
Partner
Jenna Grange
Chief Marketing Officer
Recent News
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