Princeton University · 4 days ago
Associate Director, Alumni Records
Princeton, NJ
Full-time
Onsite
Senior Level, Lead/Staff
$105K/yr - $120K/yr
7+ years expPrinceton University Advancement office is seeking an Associate Director, Alumni Records to lead the management of constituent data for fundraising initiatives. The role involves ensuring data integrity, compliance with regulations, and collaboration with campus partners on data collection and processing.
AlumniEducationHigher EducationUniversities
Hiring Manager
Sanya Boyd, PHR, SHRM-CP
Responsibilities
Leads innovative efforts to identify opportunities for data collection and data sharing, automation, efficiencies, process improvements
Serves as a resource for senior leadership and campus partners on matters related to the management and security of constituent data, as informed by Advancement’s strategic plan, priorities, and goals
Conducts system upgrade testing, test plan creation, data and process validations for all related upgrades, enhancements and migrations; trains Advancement staff and campus partners on accessing data and information related to constituent data
Identifies constituent data collection opportunities and collaborates with campus partners on high priority projects that optimize fundraising, alumni and volunteer engagement; ensuring compliance with relevant policies, laws, and regulations
Participates in the development and implementation of new projects, policies and procedures
Develops, maintains and leads project management plans specific to Alumni Records projects and coordinates initiatives with other staff
Participates on Advancement project teams as trusted subject matter expert (e.g. constituent data collection, processes, data integrity.)
Serves as Advancement representative on campus wide data initiatives in which Advancement is a key stakeholder
Leads the daily operations of constituent data processing to ensure efficient, timely, and accurate recording of all constituent data
Maintains a strong understanding of complex, international regulations and University policies regarding personal data and access (e.g., GDPR). Communicates and ensures all policies and procedures are in compliance with Advancement, institutional, government and international regulations and requirements
Establishes, enforces and monitors business process controls; including identification and mitigation of threats, potential data privacy breaches, and hacking attempts
Ensures compliance with Advancement’s Admission Policy by strategically collecting, organizing, and presenting information regarding potential risks and non-solicitation periods
Provides strategic counsel to Advancement staff and campus partners for constituent data inquiries, data integrity, policy issues and misuse, compliance, table maintenance, training, associated projects, and TigerNet Account Services
Acts as the primary contact with the Package Adoption and Configuration (PAC) team in regards to the PeopleSoft interface (e.g. issue identification, strategies for resolution, streamlining processes.)
Manages and prioritizes daily constituent data work assignments and supervises staff in the performance of daily tasks
Ensures data integrity surrounding multiple feed from external vendors, campus partners, and other sources; and identifies. Manages daily reconciliation of automated feeds, monitors interfaces, and data entered
Documents and updates departmental policies and procedures for constituent data entry policies, procedures, systems, and provides training and education to campus partners
Serves as contact for answering questions and resolving problems related to constituent data entry and departmental policies and procedures
Serves as a contact for answering questions from volunteers, constituents, Advancement staff and other University departments regarding constituent data
Manages the hiring process for new staff
Guides the professional development of staff including training, mentoring, and identifying office goals, objectives, and metrics
Oversees performance management of staff including Time Collection, staff appraisals, monitoring of activity and metrics
Other related tasks as assigned
Qualification
Required
Bachelor's degree
7 plus years related work experience
3-5 years of supervisory experience focused on setting priorities, managing, and motivating a diverse team
Requires a strong understanding of relational databases, workflows, system integrations, and business processes
Knowledge of or ability to quickly understand and apply policies and guidelines for the confidentiality and protection of University constituent data
Strong background in data management, data standards, and quality controls
Data interpretation and analysis skills including familiarity with statistical approaches
Strong business analysis, project management skills and use of Microsoft Office
Excellent verbal and written communication skills to answer questions, communicate problems, and train staff
Excellent interpersonal and organizational skills
Ability to handle high volume of work and adjust to changing workloads during peak periods
Accuracy, close attention to detail, a change-friendly attitude, strong work ethic and discretion in dealing with confidential information
Knowledge of and commitment to the values and mission of Princeton University and the goals and guiding principles of the Office of Advancement and Data Strategy & Innovation
Demonstrated ability to work effectively with individuals from diverse backgrounds, identities, abilities, and experiences
Preferred
Extensive knowledge and use of alumni relations and fundraising database to record, maintain, perform inquiries, verify and report constituent information or similar database preferred
Prior experience and familiarity with document imaging technology preferred
Benefits
Comprehensive benefit program
Company
Princeton University
Princeton University is a private Ivy League university that offers a variety of master’s degrees and Ph. D.s.
5001-10000 employees
H1B Sponsorship
Princeton University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (301)
2024 (220)
2023 (218)
2022 (172)
2021 (207)
2020 (193)
Funding
Current Stage
Late StageTotal Funding
$11.44MKey Investors
US Department of EnergyAlfred P. Sloan FoundationNational Institute of Allergy and Infectious Diseases
2024-06-06Grant· $2M
2023-08-14Grant
2022-02-15Grant· $5.5M
Leadership Team
Amy Robinson Sterling
Executive Director, Eyewire
Anne-Marie Maman
Founding Director - Princeton Entrepreneurship Council
Recent News
2026-01-16
2026-01-09
2026-01-07
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