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NiSource · 5 months ago

Paralegal/ Board Securities & Corporate Liaison

Merrillville IN-SLC

Full-time

Onsite

Entry Level

$68K/yr - $102K/yr

1+ years exp

NiSource is a public utility company seeking a Paralegal/ Board Securities & Corporate Liaison to support the corporate securities and governance team within the legal department. The role involves managing board meeting preparations, assisting with SEC filings, and maintaining corporate records and compliance.

BiofuelEnergyNatural Resources

No H1B

Responsibilities

Plans and makes all necessary preparations (including travel) for all Board meetings (in-person and virtual), including annual strategy meetings, annual shareholder meetings, periodic off-site Board meetings and any special meetings

Assists with preparation of Board and committee meeting materials, including Diligent uploads, and drafts communications with the Board when necessary

Prepares Board and committee meeting calendars, posts calendars and prepares Board & Committee meeting dates for Board approval

Drafts portions of the proxy statement and gathers, analyzes and maintains documentation of director compensation and other corporate governance back up information

Coordinates with Corporate Secretary to plan and organize all aspects of the annual shareholders meeting

Prepares and files all SEC reports pursuant to Section 16 of the Securities Exchange Act of 1934 (e.g., Forms 3, 4, 5 and ID), including powers of attorney as necessary, for all Board members and Section 16 executives, and files all required notices with the New York Stock Exchange

Prepares securities trading blackout notices and insiders list and maintains accurate files in connection therewith; together with Fidelity, maintains accurate pre-clearance and blackout files and lists for purposes of the stock plans, 401(k) plan, Employee Stock Purchase Plan (ESPP), and Fidelity’s dividend reinvestment plan

Administers the ESPP and the Dividend Reinvestment and Purchase Plan (DRPP), including maintaining accurate records of quarterly purchases in coordination with Payroll and Fidelity, and allocating Company shares. Coordinates with legal counsel and periodically updates the SEC prospectus related to the ESPP and DRPP

Prepares NiSource stock information for SEC disclosure (e.g., number of shares outstanding and registered), and calculates shares available for issuance under SEC registration statements and various stock plans, including regular 401(k) wires (there are monthly, quarterly and ad hoc reconciliations for shares outstanding, omnibus plan and ESPP, equity units)

Assists with maintenance of corporate records for NiSource Inc. and its subsidiaries, including compiling and indexing minute books, articles and bylaws, electronically files corporate records for NiSource Inc. and affiliates, maintains stock ledgers and promissory notes, and drafts and circulates annual consents electing directors and officers and declaring dividends and intercompany borrowings

Prepares and files state and Internal Revenue Services filings, including state annual reports, SS-4, W-4 and Form 996s, and corporate qualifications, formations, withdrawals and dissolutions

Maintains the relationship with corporate registered agent and supports the service of process for legal communications, including responding to subpoenas

Qualification

Corporate governanceSecurities filingsMicrosoft Office SuiteDiligent Board BooksResearch skillsCritical thinkingCommunication skillsAttention to detailRelationship buildingFlexibility

Required

Bachelor's Degree or equivalent work experience

1-3 years of experience

Experience in administrative tasks or logistics of a publicly traded company

Ability to maintain confidentiality of all matters at all times

Exemplary personal and professional integrity and business ethics

Excellent time management skills

Excellent relationship building skills/savvy (high emotional intelligence) including the ability to work across organizations and establish credibility

Critical thinking and process mapping skills

Demonstrated communication and collaboration skills

Ability to perform research

Flexibility and willingness to learn

Aptitude for attention to detail, accuracy and precision

Ability to work autonomously and efficiently under time pressures and deadlines in a fast-paced and often changing environment while exercising sound judgement

Proficiency in the Microsoft Office Suite, in particular Word, PowerPoint and Excel

Strong business acumen

Proficiency in Diligent Board Books

Familiarity with Team Connect

Familiarity with Secretariat

Familiarity with eGovdirect

Familiarity with Fidelity Stock Plan Administration and ComputerShare Issuer Services