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Vinfen · 1 month ago

Administrative Assistant (Mental Health Services)

US-MA-Boston

Full-time

Onsite

Entry Level

$23.98/hr - $23.98/hr

1+ years exp

Vinfen is a nonprofit health and human services organization providing community-based services for individuals with mental health conditions. The Administrative Assistant will perform administrative and managerial support duties for the SPOT Program, including managing communications, coordinating meetings, and maintaining records.

AssociationHealth Care

Responsibilities

Screen all incoming communications, prioritize appropriately and follow up with the Program Director as necessary

Plan and coordinate meetings and maintain the calendar of the supervisor as directed

Prepare word-processing documents and spreadsheet reports and information

Transcribe documents from recorded dictation

Maintain databases

Set up and maintain files, copy documents, and oversee record-keeping efforts

Compose, edit, and distribute correspondence, memos, documents, and forms

Attend meetings and prepare and distribute minutes

Greet and direct visitors

Maintain the calendar of supervisor and/or others, as directed

Process documents and transactions specific to the department; track and report on expenses and other statistics

Participate on Administrative committee and work groups, as needed

Provide support to other areas, as requested

Serve as a resource for persons served, families, and outside agencies requesting information

Perform other related duties, as required

Qualification

Microsoft OfficeTyping 60 wpmBusiness communication formatsRecordkeeping systemsOrganization skillsJudgmentDiscretionGeneral PC knowledgeOffice machines knowledgePositive communication

Required

Minimum of high school diploma or GED required

Ability to type at a minimum of 60 wpm

Knowledge of business communication formats (correspondence, memos, minutes, reports, financials, etc.)

General knowledge of personal computer applications and equipment

Proficiency in Microsoft Office; Including Word, Excel, Access and Outlook

Knowledge of office machines (fax, copier, phone, postage)

Knowledge of recordkeeping systems

Organization and quantitative skills

Ability to communicate in a positive, courteous, and professional manner

Ability to exercise judgment & discretion in dealing with individuals and confidential matters

All candidates for this position must be at least 21 years of age and be able to pass a CORI, driving record, employment reference check as well as a multi-state background check

Preferred

Associate's degree or certification preferred

One to three years related experience in an administrative support function strongly preferred

Valid driver's license and access to a vehicle preferred

Benefits

A fully funded, employer-sponsored retirement plan that requires no employee contribution as well as an employee-funded 403(b) plan

First-rate Medical, Dental and Vision plans that are open all employees scheduled to work 30 hours per week or more. Plus, we offer a generous employer contribution toward the cost of medical insurance!

Employer-paid Life, Accidental Death & Dismemberment and Long-Term Disability Insurance (no cost to you!)

Employer-paid Short-Term Disability Insurance along with the option to purchase additional, voluntary, Short-Term disability insurance

Flexible Spending Reimbursement Accounts (Health and Dependent care)

Voluntary Term, Whole Life, Accident and Critical Care Insurance

Generous paid time off (Employees scheduled to work 20 hours or more per week):

15 days of Vacation per year

11 Paid Holidays

10 Sick Days per year

3 Personal Days per year

Educational Assistance and Remission Programs

$500 Employee Referral Bonus with no annual cap!

Other generous benefits including discounted YMCA memberships, access to discounted movie tickets and more!