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Geneo · 1 month ago

Senior Accounts Receivable Specialist

Hybrid Remote, Salt Lake City, Utah

Full-time

Hybrid

Mid, Senior Level

$60K/yr - $72K/yr

5+ years exp

Geneo is transforming the professional aesthetics market with innovative technologies. They are seeking a Senior Accounts Receivable Specialist to manage billing, collections, and cash application workflows, ensuring accuracy and timely collections while collaborating with various departments.

BeautyElectronicsManufacturing

Responsibilities

Create/send invoices for capital devices and Net-30 consumables; ensure accuracy against contracts and POs; notate status in the collections module

Proactively email delinquent accounts to secure updated payment methods; manage Credit Card Authorization (CCA) via DocuSign

Review/approve capital device deals prior to shipment for accuracy and terms compliance

Generate Proforma invoices for financing partners upon PO receipt; validate POs against contracts and resolve discrepancies before release

Send Net-30 invoices as orders are placed; track, monitor, and follow up on past-due balances

Perform credit checks for in-house membership financing; follow the established approval matrix

Lead cash collection efforts for delinquent 1305 accounts; coordinate with third-party collections partner (ABNA) as needed

Prepare manual account statements/payment histories for 1305 customers upon request

Provide invoice copies for 1303 consumable orders; field internal/external billing inquiries by email/phone

Send daily Shopify order reports to the Cash Applications team; provide application direction for unidentified funds

Investigate order/app issues across Shopify and SAP to drive resolution and correct application of funds

Process and clear cash receipts for capital and consumable orders; ensure timely, accurate posting

Prepare/maintain audit packs; support internal/external audits related to AR

Track and process RF Pro payment plans; ensure on-time, accurate collections/postings

Prepare and file chargeback challenge packets; track outcomes and tighten prevention controls

Enter/maintain tax-exempt certificates in Vertex; liaise on customer tax questions

Run SAP ZFI aging; prioritize outreach to Net-30 consumable customers and execute dunning strategies

Partner with Sales Ops, Logistics, and Finance to remove blockers and accelerate collections

Recommend process/control enhancements to increase accuracy, speed, and cash flow

Other duties as assigned

Qualification

Accounts Receivable experienceSAP knowledgeShopify experienceDocuSign proficiencyExcel skillsCustomer empathyProcess-improvement mindsetDetail-orientedSelf-starter