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Tufts Medicine · 9 hours ago

Administrative Assistant & Endocrine Fellowship Program Coordinator - Boston

Boston, MA

Full-time

Onsite

Entry Level

$24.65/hr - $30.82/hr

2+ years exp

Tufts Medicine is a healthcare provider seeking an Administrative Assistant & Endocrine Fellowship Program Coordinator. The role focuses on providing administrative support to the Endocrinology Fellowship Program and the Division Chief, ensuring smooth operations and effective communication within the program.

Health CareHospitalMedical

Responsibilities

Maintain the fellowship curriculum, rotation schedules, didactic calendars, and conference logistics

Track fellows’ evaluations, milestones, procedure logs, and ACGME-required documentation

Manage the logistics of recruitment of fellows, including ERAS applications, interview scheduling, and candidate communication

Coordinate onboarding for incoming fellows—credentialing, orientation, schedules, and required documentation

Support program accreditation activities, including preparing materials for ACGME reviews and site visits

Serve as the primary point of contact for fellows, faculty, GME staff, and external partners

Organize fellowship-related meetings, including agendas, minutes, and follow-up actions

Assist with exam registrations (e.g., In-Training Exam), certification verification, and licensing processes

Maintain accurate records and databases for the fellowship program

Prepare standard program reports, surveys, and compliance documents for internal and external stakeholders

Coordinate fellows’ clinical schedules and help resolve routine scheduling conflicts

Assist with reimbursements and processing educational or travel funds

Support faculty with evaluation tasks, teaching materials, and conference coordination

Manage program communications, including emails, announcements, and updates

Plan program events such as orientation, graduation, and scholarly activities presentations

Manage the Division Chief’s calendar, meetings, and communications, ensuring timely follow-up on priorities and actions

Coordinate division-wide meetings, including preparing agendas, taking minutes, and tracking next steps

Assist with faculty onboarding, credentialing paperwork, and maintaining up-to-date divisional records

Maintain scheduling and logistics for clinical, educational, and administrative activities within the division

Help organize academic activities—such as conferences, visiting speakers, and educational sessions—by managing logistics and communication

Serve as a point of contact for faculty, trainees, staff, and hospital departments, triaging issues and escalating matters to the Division Chief when needed

Qualification

Administrative experienceHealthcare setting experienceComputer literacyOrganizational skillsCustomer service skillsInterpersonal skillsAttention to detailFlexibility