Apply on Employer Site

University of Missouri-Saint Louis · 4 days ago

Executive Assistant

St Louis, MO

Full-time

Onsite

Mid Level

$23/hr - $25/hr

3+ years exp

The University of Missouri-Saint Louis is seeking an Executive Assistant for the School of Engineering and Dean’s Office. This role provides essential operational support, managing calendars, coordinating events, and performing various administrative tasks to assist the Dean and faculty.

EducationHigher EducationUniversities

Responsibilities

Plan and coordinate events such as the Engineering Advisory Board, Engineering Summer Camp, Explore Engineering, Engineers Week, and Lunch and Learn activities

Coordinate the logistics associated with hiring new faculty and staff

Assist with ordering lab equipment and supplies, and student competitions

Make travel arrangements

Coordinate with faculty on data collections for ABET accreditation

Assist student organizations and clubs with scheduling, room reservations, and refreshments

Perform day-to-day clerical and administrative functions in support of the school. This includes processing requisitions for purchase orders, processing reimbursements and expense reports, reconciling credit card statements, reconciling grant statement of accounts, processing transfer requests, purchase order change forms, and creating vendor relationships for new vendors

Perform any combination of clerical duties involving routine or semi-routine calculating, record keeping, database management, report preparation, and receptionist duties

Screen office calls, visitors, and mail; provide information and assistance including responding to sensitive requests for information and assistance; researching information and office policies; assisting the students, faculty, staff, vendors or visitors

Ensure that all required office supplies are available as needed

Coordinate with faculty and staff, and MarCom on website updates

Assist with the School of Engineering Newsletter and reports to US News & World Report

Act as a College contact for UCP program

Various other duties as assigned

Qualification

Calendar managementTravel arrangementsMicrosoft OfficeHigher education experienceConfidential information managementEvent coordinationClerical dutiesCommunication skills

Required

Bachelor's degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary