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Ameritech Facility Services, LLC · 1 month ago

Executive Assistant & Special Projects Coordinator

Mansfield, TX

Full-time

Onsite

Mid Level

Ameritech Facility Services, LLC is seeking an Executive Assistant & Special Projects Coordinator to provide high-level administrative support to the Vice President of Operations. This role involves managing special projects to enhance operational efficiency and requires exceptional organizational skills and advanced proficiency in Microsoft Office applications.

Responsibilities

Provide comprehensive executive support, including calendar management, meeting coordination, and preparation of presentations and reports

Assist in planning, tracking, and executing special projects from concept to completion, ensuring deadlines and objectives are met

Develop and maintain dashboards, reports, and documentation for project progress and performance metrics

Coordinate with internal teams and external stakeholders to ensure smooth execution of initiatives

Prepare and edit documents, presentations, and training materials with accuracy and professionalism

Handle confidential information with discretion and maintain a high level of professionalism in all interactions

Anticipate needs, identify opportunities for process improvements, and proactively recommend solutions

Perform data analysis and financial analysis to support decision-making and project evaluations

Preparing materials for legal, board, or strategic meetings

Other duties as assigned

Qualification

Microsoft ExcelMicrosoft PowerPointMicrosoft OutlookData analysisFinancial analysisOrganizational skillsTime-management skillsWritten communicationVerbal communicationConfidentialityProject management