Bristol Bay Construction Holdings LLC · 1 month ago
Accounts Payable and Expense Supervisor
Huntsville, AL, USA
Full-time
Onsite
Senior Level
5+ years expBristol Bay Government Services Group (BBGSG), LLC is seeking an Accounts Payable and Expense Supervisor for a multi-company government contractor using Deltek Costpoint. The qualified candidate will oversee the daily operations of the AP department, ensuring timely and accurate processing of payments while maintaining compliance with government regulations.
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Responsibilities
Manage and Supervise the Accounts Payable team, including hiring, training, performance reviews, and task allocation to ensure deadlines are met
Coordinate with other departments (Operations, Finance, Procurement, Project Management, and Contracts) to resolve invoice and payment discrepancies
Oversee the accurate and timely processing of high-volume vendor invoices, expense reports (through Deltek Costpoint T&E module), and check requests
Review and Approve vouchers, payment batches (ACH, wire transfers, checks), and complex invoices for accuracy and proper authorization
Manage the vendor master file, ensuring complete and accurate data, including W-9s, banking information, and address verification (often involving the Vendor Maintenance process in Costpoint)
Conduct and review monthly reconciliations of AP subledger to the General Ledger (GL) and reconcile vendor statements to resolve discrepancies
Ensure Proper Coding of invoices to the correct general ledger accounts, projects, organizations, and contract references within Costpoint
Ensure Compliance with applicable financial regulations, company policies, and government contracting rules, notably the Federal Acquisition Regulation (FAR) and FTR
Manage the year-end 1099 reporting process to ensure accurate and timely filing, adhering to IRS and regulatory requirements
Maintain and enforce strong internal controls over the entire procure-to-pay process to safeguard company assets and ensure audit readiness
Support Internal and External Audits (including DCAA audits) by providing requested documentation, analysis, and explanations of AP processes and transactions
Serve as a Subject Matter Expert (SME) for the Accounts Payable, Vendor, and Time & Expense modules within Deltek Costpoint
Identify and Implement process improvements and best practices within Costpoint to optimize efficiency, accuracy, and internal controls
Troubleshoot system issues related to travel authorizations, expense reports, invoice entry, voucher posting, payment processing, and vendor setup
Collaborate on system upgrades, patches, or integration of new modules/systems related to AP
Qualification
Required
5+ years of Accounts Payable experience, with at least 2 years in a lead or supervisory role
Prior experience in the government contracting industry is mandatory, including familiarity with FAR and Federal Travel Regulations
Strong Leadership and Management skills
Expert Knowledge of Accounting Principles and internal controls
Exceptional Attention to Detail and organizational skills
Advanced Proficiency in Microsoft Excel for analysis and reporting
Excellent Communication and interpersonal skills for interacting with vendors, employees, and management
Able to operate in a fast-paced, high-volume and multi-company environment
Preferred
Extensive, hands-on experience with Deltek Costpoint (specifically AP, Vendor, and T&E modules)
Benefits
Paid holidays
Paid time off including sick and vacation leave
Medical, dental and vision insurance
Flexible spending accounts
Short and long term disability
Company paid life insurance
401(k) with a company match
Discretionary profit sharing
Tuition reimbursement
Company
Bristol Bay Construction Holdings LLC
Bristol Bay Construction Holdings LLC is a holding company of Bristol Bay Native Corporation, an Alaska Native Corporation.
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Celeste Hunt, PE, PMP
Chief Business Development Officer
Matt Drake
Chief Legal Officer
Company data provided by crunchbase