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Human Kinetics · 1 month ago

Human Resources Associate & Executive Assistant I

Champaign, IL

Full-time

Onsite

Entry Level

$45K/yr - $58K/yr

1+ years exp

Human Kinetics is a company dedicated to building a diverse workforce. The Human Resources Associate & Executive Assistant I provides essential administrative and operational support to the CEO, CFOO, and Human Resources team, assisting with recruitment, maintaining employee data, and organizing company events.

AgricultureHealth CareHuman Resources

Work & Life Balance

No H1B

Responsibilities

Provides administrative support to the Administration and HR Groups

Assists the HR Manager with the following recruiting tasks: Resume review, pre-screen calls, scheduling interviews, & administering any on-site pre-employment testing

Assists the HR Manager with the following hiring tasks: Welcome package materials, scheduling new employee meetings, background/reference checks, facility tours, and other tasks

Maintains knowledge about the functions of HK’s HRIS system and use it to manage and report on employee data, ensuring clean data

Sends new hire surveys

Assists with the annual Open Enrollment process

Organizes and conducts annual United Way Fund Drive with the assistance of the Payroll Administrative Specialist

Maintains accurate and up-to-date human resource files, records, and documentation

Organizes and implements company-wide events such as the Annual Flu Shot Clinic, Kenyon Road Clean-up, and the bi-monthly blood drive through Community Blood Services of Illinois. etc

Ensures continuous HR communication with staff through Teams, InfoK, and email to provide information pertaining to upcoming HK and local events, notifications, and other HR items

Oversees creating new badges, providing replacement/ guest badges, and deactivating badges for staff

Acts as a contact person for general inquiries and maintains working knowledge of Administration department functions sufficient to respond to inquiries, or to direct inquiries to the appropriate location

Manages the Read Free program and the employee free books program

Approves CEO’s PTO requests and processes PTO requests from their direct reports. Adds out of the office dates to both CEO and InfoK calendars

Maintains and updates the Administration calendar to include holidays (such as summer Fridays), as well as Admin/HR team birthdays and scheduled out-of-office dates

Updates Fire Emergency List with staff changes; prints and distributes to clipboards, CFOO, and Facilities Director. Refresh clipboards when new phone lists are released

Prints new hire welcome letters for CEO’s signature and pulls together welcome package materials

Opens/closes Administration office as needed

Coordinates signing and sending of get-well/sympathy cards. Maintain card stock

Schedules new employee luncheons when 3–4 new hires have started

Retrieves CEO’s mail, organizes tray, and files books/financials

Files one copy of new printed titles in the warehouse

As requested, attends webinars, seminars, and conferences to stay current on relevant HR-related topics

Monitors and restocks Administration printer room supplies; ensures printer is loaded with paper

Schedules and sends invites for Strategic Management and All Staff meetings

Creates All Staff meeting slides. Reads staff questions during meeting and posts recordings to InfoK

Schedules check-ins for CEO with direct reports

Compiles and sends HK Board documents

Schedules HK Fall/Spring meetings, including reserving conference room and creating tech report request

Processes invoices at the start of each month

Shares Management Meeting Notes document with team post-meeting to provide their updates, format, and upload to InfoK

Runs birthday/anniversary report and update CEO's calendar

Plans 20-year milestone anniversary and retirement celebrations

Prepares milestone cards for CEO to sign and oversees check requests for all milestones. Updates MMCC wall photos, posts staff milestone/retirement questionnaires, and posts milestone celebration/retirement pictures to InfoK

Saves 401k charts to the network and uploads the charts to InfoK's 401k Committee section

Runs PTO report and completes CEO's payroll cover sheet

Reviews CEO calendar weekly; emails CEO updates related to meeting conflicts, staff OOTO, birthdays/anniversaries, and other updates

Checks Employee Free Books file Fridays after 1pm; requests books as needed

Checks HR folder in Outlook and responds to inquiries

Schedules new employee luncheons

Sends out anniversary emails to staff

Assists with special projects as needed

Qualification

HRIS systemsMicrosoft Office SuiteData entryOrganizational skillsVerbal communicationWritten communicationCustomer focusTime managementTeamwork

Required

High School Diploma or Equivalent required

1+ years of experience in administrative or HR support required

Proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint), familiarity with HRIS systems, strong data entry skills required

High level of confidentiality, professionalism, excellent organizational skills and attention to detail, ability to multi-task, work under pressure, meet deadlines effectively, and excellent verbal and written communication skills required

Computer literacy

Customer Focus

Initiative

Organizational awareness

Planning

Sociability and networking

Time Management

Integrity

Resourcefulness

Effort

Respect

Teamwork