Avenue Living · 5 days ago
Executive Assistant, US Asset Management
Texas, United States
Full-time
Onsite
Mid Level
3+ years expAvenue Living Asset Management is a leading alternative asset manager in North America, focusing on long-term investments across various sectors. The Executive Assistant will provide comprehensive support to the SVP of US Asset Management, manage schedules, prepare reports, and coordinate events while acting as a key contact for stakeholders.
Asset ManagementCommercial Real EstateFinanceFinancial ServicesProperty ManagementReal Estate
Responsibilities
Provide executive support to the SVP, US Asset Management, including managing their calendar, schedule meetings, and handle correspondence
Prepare executive-level reports, presentations, and documents as required
Assist in organizing and coordinating special events and projects
Act as a central point of contact for internal and external stakeholders
Handle all aspects of meeting support including logistics, and agendas
Maintain digital filing systems for construction drawings, specifications, contracts, and projects documentation
Prepare, submit, and track project related reports
Support contracting drafting using established templates and ensure document accuracy and compliance
Review invoices against open purchase orders
Other construction-related support as needed
Arrange domestic and international travel, accommodations, and itineraries
Plan and coordinate company meetings, events, and team offsites
Curate and order swag and corporate wear
Support creation of expense reports
Maintain office supplies and organization
Provide scheduling support and assist with meeting preparation
Calendar management
Draft correspondence as needed
Liaise with vendors and service providers
Manage incoming inquiries and route appropriately
Other duties as required
Qualification
Required
3-5 Year's related experience
Proficient in Microsoft Office, Google Workspace, and/or contract or project management tools
Strong skills in document control, digital filing and managing drawings/specifications
Strong written and verbal communication skills
Experience coordinating travel and events
Ability to work independently, anticipate needs, and take initiative
Highly organized and detail-oriented
Professional and discreet with confidential information
Strong problem-solving and follow-through skills
Team-oriented with a service mindset
Keen sense of urgency while maintaining attention to detail
Preferred
Construction-related experience highly preferred
Prior experience in executive support, administrative coordination, operations, or similar roles experience preferred
Benefits
Group benefits plan
401K matching
Discretionary bonus program
Employee Referral Program
Paid time off for employer supported volunteerism
Generous awards and recognition program
Employee and savings program savings through industry partnerships
Company
Avenue Living
Avenue Living is one of the largest private real estate owner-operators in Western Canada.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$503.15M2025-09-23Debt Financing· $253.15M
2025-05-12Debt Financing· $250M
Recent News
2025-09-23
2025-07-09
Birmingham Business Journal
2025-02-21
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