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C3 AI · 4 hours ago

Executive Assistant

Redwood City, CA

Full-time

Onsite

Mid, Senior Level

$113K/yr - $145K/yr

5+ years exp

C3 AI is the Enterprise AI application software company, delivering a family of integrated products for developing and operating enterprise AI applications. They are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to their executive leadership team.

Artificial Intelligence (AI)Enterprise SoftwareMachine LearningSaaSSoftware

No H1B

Responsibilities

Responsible for scheduling and managing complex calendars, including prioritizing and resolving related conflicts and competing scheduling demands from both internal and external stakeholders

Organize and coordinate complex international/domestic travel within company guidelines and budget

Provide support in arranging meetings, including collation of speaking notes and/or briefing notes, handling logistics such as conference registrations, room reservations (internal and external), and local travel

Coordinate, plan, and organize small-to large-scale meetings and executive events

Support special projects and initiatives as assigned, demonstrating flexibility and adaptability in handling diverse tasks

Qualification

Executive assistant experienceMicrosoft Office SuiteOrganizational skillsCommunication skillsProblem-solving abilitiesUniversity degreeTravel coordinationPolicy interpretation

Required

Strong organizational skills, including the ability to manage complex calendars and effectively maintain records and files

Prior experience in organizing meetings, preparing and monitoring budgets, assisting with travel and hotel accommodations

Exceptional written and verbal communication skills with the ability to build and maintain professional, friendly, and cordial relationships with stakeholders, including staff, board members, and external partners

Proactive problem-solving abilities and capacity to work independently with minimal supervision

Ability to understand and interpret policies and procedures as well as applying them with consistency

Strong computer skills including proficiency in Microsoft Office Suite: Word, Excel, PowerPoint, and Outlook

Candidates must be authorized to work in the United States without the need for current or future company sponsorship