Los Angeles Tourism & Convention Board · 10 hours ago
Human Resources Specialist
Los Angeles, CA
Full-time
Hybrid
Mid Level
$65K/yr - $70K/yr
3+ years expLos Angeles Tourism & Convention Board is a non-profit organization dedicated to promoting Los Angeles as a premier travel destination. The Human Resources Specialist will support the HR team by managing HRIS, overseeing onboarding and offboarding processes, organizing culture-building events, and handling various administrative tasks. This role offers an opportunity for an HR professional to develop expertise across different HR functions.
Travel
Responsibilities
Own, manage, and maintain the Human Resources Information System ("HRIS") - Paylocity, ensuring all employee data, documents, workflows, and system configurations are accurate and up to date
Partner with the Paylocity Account Manager to implement system updates and resolve issues
Responsible for entering, updating and maintaining accurate employee data in the HRIS (Paylocity), including all new hire and termination information
Ensure timely updates to employee records - job changes, status updates, promotions, salary, transfers, and organizational structure
Create and process all personnel action forms
Collaborate with payroll, benefits, and IT teams to ensure seamless transitions during onboarding and offboarding
Serve as the primary point of contact for HRIS-related inquiries
Maintain data integrity in the HRIS
Train all new employees on how to use the HRIS/intranet
Maintain and update all company documents and materials in HRIS (e.g., onboarding, holiday schedules, payroll schedules, health insurance materials, etc.)
Manage the full onboarding cycle for all team members worldwide
Schedule and facilitate new employee orientation, coordinating with relevant departments to ensure readiness
Conduct onboarding sessions for all new hires, ensuring a welcoming and informative experience (e.g., training on all policies and procedures, handbook, etc.)
Manage and collect required employment paperwork, including I-9s, tax forms, and policy acknowledgments, etc., using the Applicant Tracking System (ATS)
Monitor onboarding progress and follow up with new hires and managers to ensure the onboarding process is complete
Maintain and update onboarding materials in the ATS
Create and maintain both hard and digital personnel, benefit, 401k and I9 files in accordance with State and Federal laws
Process, track, audit and maintain I9 documents in accordance with the law
Explain company health insurance benefit programs to new hires and current employees, including medical, dental, vision, and other voluntary benefits
Assist employees in understanding coverage options, enrollment deadlines, and eligibility requirements
Manage the full offboarding cycle for all team members worldwide
Schedule and organize offboarding for departing employees, including exit interviews and final paperwork, ensuring compliance with local, state and federal laws
Coordinate with IT, payroll, office management, and department managers to ensure timely deactivation of systems and return of company property
Maintain documentation related to employee separations and ensure compliance with internal policies and federal and state legal requirements
Notify all appropriate departments of the employee’s departure
Update all systems (e.g., organizational chart, phone directories, training systems, etc.)
Update HRIS and internal systems with departure details
Plan, organize and manage company events - monthly lunches and giveaways, wellness events, holiday parties, reward & recognition program and ordering and distribution of gifts, etc
Research, select, propose and manage vendors for monthly Wellness Program
Assist SVP, Human Resources with the Company’s annual global offsite meeting
Manage Company’s Blinkist account for company learning and development
Assign, schedule, track and follow up on all HR related mandatory training programs via the HRIS and third-party vendor systems
Assist with scheduling meetings
Assist with annual health insurance open enrollment meetings
Assist SVP, Human Resources with annual performance review process (e.g., reviews, merit increase spreadsheets, etc.)
Assist with some various recruitment related administrative duties
Comfortable being the front-line person to address and resolve general day-to-day HR inquiries from staff
Order and post annual state and federal required postings/posters
Manages the organizational chart software program, updating and maintaining the system
Distribute workers’ compensation documents
Assist with the tracking, notification, etc. of COVID-19 related matters
Assist with processing and tracking workers’ compensation claims
Code and process all HR invoices (e.g., background check, company events, etc.)
Serves on the Emergency Response Team as a floor warden
Update or edit human resources documents, presentations, policies
Process verification of employment requests
Process unemployment insurance documents in accordance with State timelines
Process jury duty notices and inform payroll
File all human resources and benefit related paperwork
Maintain hard and digital personnel and benefit files
Create reports, via the HRIS, as needed
Partner with payroll department on HR related tasks that affect payroll
Creating ad hoc reports and spreadsheets
Process expense reports for SVP, Human Resources
Handles conference room bookings and facilitates meeting logistics, including setup and dismantling
Qualification
Required
A minimum of 3-5 years of previous experience in human resources position required
General office administration experience required
Previous experience using a HRIS system required
Must possess and maintain a current, valid driver's license and be able to drive a vehicle for work-related travel as needed and as applicable to the position
Must be willing to partake in a comprehensive background check including a drug test in accordance with applicable laws
Ability to manage sensitive information with the highest degree of discretion and respond promptly to critical needs in a deadline-driven environment
Must be proficient in MS Office (Word, Excel, PowerPoint, Outlook)
Demonstrated ability to think critically and logically when analyzing employee issues, interpreting policies, and recommending solutions
Ability to apply sound judgment and logical reasoning in decision-making, ensuring fairness, consistency, and alignment with organizational policies and employment laws
Excellent verbal, written, and interpersonal communication skills
Ability to resolve employee inquiries and administrative issues effectively
Working knowledge of federal and state labor laws (e.g., FMLA, ADA, EEOC, CFRA, PDL)
Comfortable partnering and meeting with senior level executives
Ability to function in a fast-paced environment while supporting team goals
Dependable, great attitude, highly motivated and a team player
Possess strong organizational skills and attention to detail
Ability to multi-task and meet multiple deadlines
Ability to communicate effectively across various departments
Comfortable with changing priorities and new technologies
Ability to work in a changing environment
Preferred
Bachelor's degree preferred
Benefits
Hybrid work environment
Remote Monday and Friday
DTLA Tuesday through Thursday
Company paid parking in DTLA
Early Friday’s – our office closes every Friday at 2:30 pm
Holiday Office Closure (December 24th – January 1st)
15 Paid Company Holidays
Paid Vacation Time
Paid Sick Time
Paid Floating Holidays
Paid Family Leave
Comprehensive health insurance (both PPO and HMO plans available)
Dental and vision plans (100% employer paid for some elections)
Pet insurance
Employer-paid life insurance, AD&D, short-term disability, and long-term disability, Aflac
Employee Assistance Program
Flexible Spending Account (Healthcare & Dependent Care)
401(k) Retirement Savings Plan with up to 6% match that vests immediately
401(k) match for qualified student loan payments
Monthly internet and phone stipend
Company
Los Angeles Tourism & Convention Board
Overseas tourism investment and operation for the city of Los Angeles
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Adam Burke
President & CEO
Darren Green
Chief Sales Officer (CSO)
Recent News
2025-05-29
Los Angeles Times
2025-05-17
Company data provided by crunchbase