CCS Fundraising · 6 days ago
AVP, Executive Assistant Management
New York, NY
Full-time
Hybrid
Senior Level, Lead/Staff
$110K/yr - $135K/yr
8+ years expCCS Fundraising is an international strategic fundraising firm that partners with nonprofits for transformational change. The AVP, Executive Assistant Management oversees all regional Executive Assistants and ensures the team delivers proactive, strategic partnership to executives while maintaining professional office environments.
ConsultingNon Profit
No H1B
Responsibilities
Serve as Department Manager (conducting 1:1s, approving PTO, coaching team members, and overseeing day-to-day workflow)
Monitor EA coverage, workloads, and performance; provide mentorship, training, and growth opportunities
Collaborate with the Head of Operations and S&O Lead on special projects, efficiency initiatives, and resource planning
Ensure all applicable executives receive consistent, high-quality support across calendaring, travel, timekeeping, and expense management
Guide EAs to act as true strategic partners, connecting information across departments and anticipating executive needs
Ensure accuracy and timeliness in expense and timekeeping submissions for all selling executives
Oversee travel planning and logistics, ensuring alignment with Business Development priorities
Oversee scheduling related to all team-wide activities involving executives (e.g., annual team retreat, regional executive calls and meetings, focal reviews, midyear professional development conversations, compensation calls, etc.)
Champion consistency, discretion, and professionalism in all executive communications
Liaise with NY, Boston, and UK office managers on topics related to day-to-day management, vendor relations, meeting logistics, etc
Collaborate across Business Development, Marketing, and Proposals to align administrative support for executives
Partner with the Head of Operations to assess and improve regional systems and service delivery
Identify opportunities to streamline workflows, templates, and processes for efficiency
Model a culture of service, accountability, and cross-functional partnership
Serves as process subject matter expert for the Executive Partnerships team
In partnership with EP Department Lead, creates and/or refines processes for Executive calendar management, expenses, time entry, and other episodic EP projects such as client gifting, leave coverage, transition planning, and new hire training
Works with EP Department Lead to ensure consistent application of processes, both by EAs and their Executives
Provides informal mentorship to EAs as needed
Qualification
Required
Bachelor's degree required
Minimum 8–10 years of progressive experience in executive support or operations with at least 4 years in an administrative leadership role
Proven experience managing Executive Assistant teams or similar administrative functions
Ability to design and implement process improvements that enhance efficiency and service delivery
Exceptional written and verbal communication skills with the ability to interact confidently with senior executives
Highly organized with strong attention to detail and ability to manage competing priorities
Proactive, solution-oriented mindset with a focus on strategic enablement rather than transactional support
Advanced knowledge of the Microsoft Office suite, with the ability to become familiar with firm-wide specific programs and software, including Navan, Monday.com, and HubSpot
Preferred
Background in professional services, consulting, or corporate environments strongly preferred
Benefits
Competitive benefits
Dynamic training program
Resources
Career advancement
Mentoring
Networking opportunities
Company
CCS Fundraising
CCS Fundraising provides interim development management and assessments services.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
ABRY Partners
2022-05-24Private Equity
Leadership Team
Edward Van Saders
Managing Director & Chief Financial Officer
Janine Triano
Chief Human Resources Officer
Recent News
Orange County Business Journal
2024-04-09
Company data provided by crunchbase