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Peak Projects · 1 month ago

Southern California, Santa Barbara | Associate Owner's Representative II

Santa Barbara, CA

Full-time

Hybrid

Mid Level

$115K/yr - $125K/yr

4+ years exp

Peak Projects is a leading owner’s representative firm specializing in custom residential properties and select hospitality, commercial, and high-end projects. The Associate Owner's Representative II will support client and stakeholder management, budget and timeline management, and project coordination while contributing to the firm's commitment to excellence and innovation.

Construction

Responsibilities

Assist the Owner’s Representative (OR) and Senior Owner’s Representative (SOR) with managing clients and drafting client communication

Read, negotiate, and execute all project-related contracts with the OR

Assist the OR with conducting prospective architect & consultant due diligence

Create a comparison matrix for RFQs/NDAs/Questionnaires/Bid leveling

Analyze recurring project issues and discuss with OR, and brainstorm solutions

Draft and present comprehensive project status reports to the OR

Draft & maintain the development budget and flag any issues to the OR

Assist the OR with invoices and pay applications review

Log and track Certificates of Insurance (COIs) for all vendors and track expiration dates

Analyze and understand complex change orders

Manage and own all projects in Salesforce including project setup and creating all different phases, and structure per project

Own all data entries related to each project

Draft meeting agendas, draft meeting minutes, schedule all project meetings, and distribute approved minutes to the team

Audit and organize all project files in correct folders, name things accurately, and maintain version control

Qualification

Client managementContract administrationProject managementBudget managementSalesforce proficiencyChange order analysisQuantitative skillsCommunicationProblem-solving skillsTeam collaborationEmotional intelligence

Required

4-6 years of experience in high-end residential architecture, construction, and/or owners representation/project management

Bachelor's degree

Experience with managing large-scale residential projects over $20MM

Basic understanding of construction projects, particularly in residential development

Experience with project budgets, schedules, invoices, and change orders

Understanding of contract administration, vendor due diligence, and consultant management

Proficiency with project management tools, CRM software, and administrative platforms

Strong problem-solving and risk management skills

Ability to manage contracts, insurance tracking, and due diligence on consultants

Strong communication skills for client and vendor interactions

Strong quantitative skills and proficiency in Google Docs, Google Sheets, Microsoft Office, Docusign, Adobe, and virtual meeting platforms

Self-starter with the ability to learn quickly, work both independently and as a team member, and to prioritize and handle multiple tasks simultaneously in a highly detailed, organized and efficient manner

High emotional intelligence, ability to read a room and manage numerous personalities

Operate in an empathic, collaborative, and rigorous manner

Ability to respond to Peak team members, external team members and clients quickly

Benefits

Competitive pay

Full health coverage - Medical, Dental & Vision (kicks in within first 30-days)

401K with a 3% contribution by Peak not dependent on your personal contribution

Home office set up - You will be issued a computer and accessories by the Company and will receive $500 in reimbursement for other home office setup needs

Monthly Reimbursement - You will receive $100 per month as a stipend to offset cell phone/internet cost

Wellness Stipend - $1,000 per year to spend on health and fitness

Company Bonus Program - You will be eligible to participate in the Company Performance Bonus Program. Your target payout under the Program will be 10%, with final payout dependent upon Company and individual performance

Generous PTO and Sick Days - You are entitled to 12 days of PTO in addition to 7 sick days

Holiday Time - You will also receive 9 paid holidays per year, plus a 4 day office closure at the end of the year between Christmas and New Years Eve

Hybrid work environment allowing you flexibility to work from remote locations and better manage work/life balance

Mentorship and career development opportunities

Paid Family leave

Referral Bonus Opportunity

Pet Insurance