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Duke University Health System · 1 month ago

Administrative Assistant - Dept of Pathology

Durham, NC

Full-time

Onsite

Entry Level

2+ years exp

Duke University Health System is committed to compassionate care and seeks an Administrative Assistant to support the clinical and research faculty in the Department of Pathology. The role involves performing a variety of administrative and secretarial duties to maintain efficiency in organizational operations.

Health CareMedical

H1B Sponsor Likely

Responsibilities

Prepare materials and create reports for medical consultative conferences (further diagnosis on complex medical cases) teaching, and seminars (create educational/informational materials, packets/handouts, certificates, sign-in sheets, etc.) and coordinate all follow-up data collection i.e. surveys/evaluations

Research the status of consults, outstanding cases, and other time sensitive medical materials (Duke and external) and provide regular updates and or escalation to clinical staff (doctors/residents/fellows/admin team) for Pathology consultation

Manage pathologists' delayed case report and for all critical cases requiring provider follow up

Timely accession materials received from outside facilities for review and second opinions

Create and maintain physical and electronic copies of all consults

Oversight of departmental loaner programs both within Duke and with external facilities (requests/exchanges of medical materials)

Accurately label slides and document demographic info and other specifics (slide ID #, patient age, sex, diagnosis and any comments)

Obtain publications and research materials from various resources

Respond to requests/queries for information

Schedule/coordinate meetings/events, order food/supplies/equipment, etc

Preparation of presentations and publications

Advertise pathology courses and events

Provide status updates to the doctors and fellows on various projects

Coordinate clinical/research projects - serve as point of contact; create/maintain files, databases, reports for various projects

Organize and submit travel expenses for reimbursements

Clearing procurement card purchases

Clerical support for med-legal program

Draft or edit correspondence on behalf of doctors

Maintain calendars

Coordinate travel

Reserve conference rooms, meeting spaces

Provide general support to visitors

Maintain office supplies

Answer phones and screen calls

Act as the point of contact for internal and external clients

Maintain contact lists

Coordinate repairs to office equipment

Receive, sort and deliver mail

Update/maintain CVs and biosketches for faculty

Provide backup support to other clinical administrative staff

Other administrative support functions relative to those listed above

Qualification

Microsoft OfficeMaestro/EpicAdministrative support experienceAttention to detailProfessionalismCustomer serviceCritical thinkingTime management

Required

High school education or equivalent

Two years of administrative support experience of increasing variety and/or complexity

Professionalism (professional conduct, presentation, behaviors, appearance, communication skills – verbal and written)

Critical and independent thinking skills

Ability to plan and prioritize

Ability to take initiative

Ability to manage time independently

Attention to detail

Ability to follow instructions

Ability to identify and address periphery information independently

Good judgement

Ability to provide good customer service

Willingness to cross-cover roles

Experience with Microsoft office – Word, Excel, PowerPoint, Outlook

Experience with Maestro/Epic, End Notes, databases

Preferred

Some prior experience in a professional office setting where administrative skills were developed

Company

Duke University Health System

Glassdoor3.7

World-class academic and health care system

Founded in 1925

Durham, North Carolina, USA

10001+ employees

http://dukemedicine.org

H1B Sponsorship

Duke University Health System has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (39)

2024 (30)

2023 (17)

2022 (24)

2021 (12)

2020 (10)