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NEOGOV · 1 month ago

Senior Police Records Technician (Internal Opportunity)

City of Santa Cruz, CA

Full-time

Onsite

Mid, Senior Level

$56K/yr - $79K/yr

2+ years exp

NEOGOV is seeking a Senior Police Records Technician for the Police Department of the City of Santa Cruz. The role involves performing responsible clerical work related to police records, report preparation, and maintenance, while also acting as a lead worker and coordinating training for staff.

GovTechHuman ResourcesInformation TechnologySoftware

No H1B

Responsibilities

Maintains a variety of numerical and alphabetical records pertaining to related police activities such as arrests, traffic citations, accident reports, warrants for arrest, alarm registrations, trespass authorization letters, bicycle licenses, field interviews, and detention reports

Acts as lead worker to assigned staff; assists in, conducts and coordinates personnel training

Performs the more technical tasks of day-to day work assignments, day-to-day reference and assistance to Police Records Technicians, assists Records Supervisor and Records Manager in the preparation of responses for information pursuant to the California Public Records Act, assists the Records Supervisor and Records Manager in the preparation of mandated monthly Uniform Crime Reports

Provides input to Records Supervisor and Records Manager with performance evaluation of workers and trainees

Prepares billing information for alarm registration and false alarm activations

Prepares billing information for individuals arrested for driving under the influence (DUI)

Prepares and provides required documentation needed by the District Attorney in preparation for arraignment and prosecution of arrestees

Performs various entry and maintenance transactions involving stolen vehicles, missing persons, restraining orders, stolen property, etc., within state and national law enforcement telecommunication system databases (CLETS/NLETS)

Processes crime, accident and incident reports, including quality control review and distribution

Processes court orders for sealing and destruction of records

Processes record requests for insurance companies, criminal justice agencies and the public

Processes documents related to registration of sex, arson and narcotic offenders

Types police related reports and correspondence as assigned. Sends and receives messaging through the California Law Enforcement Telecommunications System (CLETS)

Prepares and maintains records of messaging communications and refers pertinent information to the proper police authorities for further consideration and/or necessary action

Responds to personal or telephone inquiries from the general public, other law enforcement agencies and representatives of the judicial process regarding information on file with the police department

Operates office equipment such as a computer, copier, cash register, and calculator as necessary

Posts crime information to the City’s website

Verifies correction of mechanical violations on traffic citations

Assists front desk staff as needed

Acts as the department’s receptionist or investigation section receptionist as assigned

Performs other related duties that may be reasonably expected as part of this classification

Qualification

Police Records Management SystemsCalifornia Law Enforcement Telecommunications System (CLETS)California Public Records ActPOST certified Police Records courseTyping skill 45 w.p.m.ProofreadingAnalytical skillsCustomer serviceRecord-keepingConfidentialityLeadershipOrganizational skillsCommunication skillsAdaptabilityTeamwork

Required

High school diploma or tested equivalent

The equivalent of two (2) years working as a Police Records Technician

Successful completion of a POST certified Police Records course

State laws, regulations and procedures governing the security and processing of police related records

Police Records Management Systems

California Law Enforcement Telecommunications System (CLETS) use and compliance

California Public Records Act

Subpoena acceptance, notification and service

Standard office procedures, practices and equipment

Proper grammar, spelling, punctuation and business correspondence format

Filing and record-keeping systems

Typing skill of 45 w.p.m

Proofread and edit for proper spelling, grammar, punctuation and format

Accurately type recorded statements in final form

Maintain confidentiality of sensitive information

Effectively lead, teach and train assigned staff

Effectively organize and prioritize own work assignments and to work with deadlines

Establish and maintain effective working relations with City staff, outside agencies and the general public

Communicate information clearly and concisely

Interpret and apply administrative and departmental policies and procedures

Understand and carry out oral and written directions

Work independently in the absence of specific instruction

Analyze situations appropriately and adopt effective courses of action

Process detailed paperwork in accordance with specific procedures

Work with numerous reference materials, including the internet

Adapt to frequent changes in regulations, policies and procedures

Adapt to advances in computer technology

Pass a thorough background investigation, including polygraph examination, to determine suitability for work with restricted law enforcement documents

Work cooperatively with coworkers in a shared-work environment

Willingness to work varying daytime schedules as assigned, including weekends and holidays