Apply on Employer Site

University of Washington · 1 month ago

Administrative Assistant 3 (Temporary)

Seattle, WA

Full-time

Onsite

Mid Level

$47K/yr - $63K/yr

3+ years exp

The University of Washington is seeking a temporary Administrative Assistant 3 for the Office of Animal Welfare to provide comprehensive program and administrative support. This role involves managing various administrative functions, supporting compliance processes, and ensuring efficient communication within the organization.

EducationHigher EducationUniversities

Responsibilities

Serve as a responsive and efficient initial point of contact for OAW/CLATR via phone, email, and in person, providing accurate information and referring questions appropriately

Provide exemplary, consistent customer service with attentive, timely, and thorough communication and information services

Provide general administrative support for OAW/CLATR, including management of shared email accounts, leading team huddles/meetings as assigned, and providing logistical support for the organization and scheduling of unit events (e.g., room reservations)

Oversee administrative operations of CLATR, including quarterly class scheduling, registration management, billing, and participant communications

Coordinate with trainers and instructors to support course logistics and content delivery

Prepare materials for monthly IACUC meetings (e.g., meeting minutes), provide logistical support during and between meetings

Manage intake and processing of protocol items and grants

Synthesize and analyze information from multiple systems (e.g., HoverBoard, SPAERC, and SAGE) to facilitate efficient review workflows

Liaise between OAW, the Office of Sponsored Projects (OSP), and research teams and administrators regarding grant issues

Coordinate and maintain records for the veterinary monitoring program, adverse event tracking, and mortality report tracking

Exercise independent judgment to set priorities and meet deadlines

Revise procedures and workflows within scope of duties as needed to enhance efficiency

Other duties as assigned

Qualification

Animal care regulationsIACUC protocol systemsMicrosoft Office proficiencyCustomer service skillsProject managementWritten communicationVerbal communicationAttention to detailInterpersonal skills