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Sidley Austin LLP · 3 hours ago

Legal Secretary

New York, NY

Full-time

Onsite

Mid, Senior Level

$63K/yr - $123K/yr

2+ years exp

Sidley Austin LLP is a prestigious law firm where legal secretaries play a critical role in supporting lawyers and ensuring effective client service. The position involves advanced administrative tasks, strong organizational skills, and the ability to work collaboratively within a team to maintain the firm's operational efficiency.

AdviceConsultingFinanceFinancial ServicesLegal

Comp. & Benefits

H1B Sponsor Likely

Responsibilities

Advanced skills in MicroSoft Office Suite (particularly, Outlook, Word, Excel)

Some knowledge of Document Management Systems (i.e., DeskSite)

Strong organizational skills and attention to detail

The use of good judgment and good interpersonal communication skills

Well developed analytical and problem solving skills

Strong time management skills

Requires strong computer and Internet research skills

Ability to multi-task and prioritize work proficiently and effectively completes same in a timely manner

Ability to work independently and anticipate needs of assignments

Maintains composure while meeting multiple deadlines (even with frequent interruptions)

Conserves assignments’ time by reading, researching & routing email correspondence

On behalf of assignments, liaise with various support departments of the Firm

Maintains assignments’ calendars, plans and schedules meetings, conferences, teleconferences, video conferences and travel; apprises assignment of schedule in advance of commitments

Analyzes, allocates, processes and monitors complex expense reports

Maintains and updates assignments’ client/matter lists, Outlook contacts and Marketing mailing lists

Responsible for assignments’ annual mailings

Researches and routes correspondence

Produces information by formatting, inputting, editing, retrieving, copying and transmitting documents

Proofreads and reviews all work produced

Receives, screens and transfers telephone calls; relays telephone messages according to method preferred by assignments (e.g., written messages, email, or voicemail)

Responsible for submitting requests for conflicts reports; prepares and monitors creation of new business forms

Coordinates client billing with billing specialist

Enters, proofreads and finalizes assignments’ time entries on a daily basis

Maintains assigned lawyers’ files pursuant to the Firm’s Policy on Records Management

Support visiting lawyers/clients when required

Ability to work well with all levels of internal management and staff as well as outside clients and vendors

Works harmoniously and effectively with others as part of a team

A self-starter who desires to show ownership and commitment to the job; accepts responsibility for actions

Exercises confidentiality and discretion

Volunteers to assist others and seeks out work during slow periods in work load

Continues to develop skills and abilities

Maintains a safe and unobstructed work area, including a neat and well-organized desk; demonstrates safe work practices

Other duties, as assigned

Qualification

Microsoft Office SuiteLegal terminology knowledgeDocument Management SystemsTyping speed 60-70 wpmAnalytical skillsInterpersonal communicationTime managementOrganizational skillsProblem solvingTeamworkConfidentiality

Required

High school diploma or general education degree (GED)

2 -10+ years related experience and/or training

Demonstrated proficiency in the Microsoft suite (Word, Excel, Powerpoint)

Demonstrated proficiency in basic knowledge of legal terminology, formatting of legal documents and practice group's systems and procedures (e.g., court procedures, closings)

Preferred

B.A. or B.S. degree from an accredited college or university

Previous experience in a professional services firm (not necessarily all in a law firm)

Types accurately at 60-70 wpm

Proficiency in advanced functions of Microsoft suite (e.g., Adobe)

Excellent command of Blackline packages such as DeltaView

Benefits

Bonus eligibility

A comprehensive benefits program

Company

Sidley Austin LLP

Glassdoor4.1

Sidley is an elite global law firm.

Founded in 1866

Chicago, Illinois, USA

1001-5000 employees

http://www.sidley.com

H1B Sponsorship

Sidley Austin LLP has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (51)

2024 (36)

2023 (17)

2022 (33)

2021 (20)

2020 (23)