The California State University · 1 month ago
Senior Business Services Specialist
San Jose, CA
Full-time
Onsite
Senior Level
$9,524/mo - $9,714/mo
5+ years expThe California State University is seeking a Senior Business Services Specialist to oversee complex financial, accounting, and budgeting services. This role involves providing strategic leadership and analysis, ensuring compliance with fiscal operations, and managing key financial processes within the department.
EducationHigher EducationUniversities
No H1B
Responsibilities
Coordinates, develops and prepares the annual operating budget Conducts monthly analysis and mid-year budget forecast Ensures department decisions are consistent with budget and financial objectives Benchmarks and provides input to the department’s key financial performance indicators (KPIs)
Provides recording and reporting of accounting and financial transactions, ensuring that all fiscal operations are in compliance with CSU and Campus requirements
Provides financial research and financial analysis/modeling in a variety of matters including but not limited to the procurement of capital equipment and major operational expenditures
Oversees the department’s overall cost recovery process including the development of annual overhead rates, cost recovery models and collection processes
In coordination with PDC, maintains an effective construction project accounting system and payment process in accordance with appropriate financial policies and procedures
Administers and processes escrow agreements on all Public Works contracts and approves the request to State Treasurer for contractor payment; audits, prepares financial reports for submission to the Chancellor’s Office
Ensures department payments are in compliance with general account and reimbursement procedures of the University, and interfaces with project managers for clarification of discrepancies and verification/authorization of payments requested
Trains and provides guidance to staff relating to financial and accounting policies and procedures
Represents the department in all financial matters in the absence of the Director, Administrative Services
Manages trust funds to ensure a positive cash position for each trust at all times
Qualification
Required
Equivalent to a bachelor's degree in a related field
Five years of relevant experience
Additional experience which demonstrates acquired and successfully applied knowledge and abilities shown above may be substituted for the required education on a year-for-year basis
An advanced degree in a related field may be substituted for the required experience on a year-for-year basis
Ability to communicate with constituents in a professional and respectful manner
Extensive knowledge of and ability to apply extensive expertise to complex principles and practices of fiscal management
Demonstrated expertise and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management
Ability to prepare reports and interpret policies and procedures covering a wide range of budget, contract and accounting procedures
Ability to make timely decisions and perform a wide variety of administrative duties independently; ability to effectively plan, assign, coordinate and lead a variety of fiscal functions
Ability to analyze computerized accounting records, and to research and correct computer data errors
Ability to work independently; communicate and write effectively; make constructive recommendations; interpret and apply fiscal policies and procedures; and work cooperatively with contractors, vendors, architects, engineers, campus personnel, and representatives of public and private agencies
High proficiency in PC compatible software programs such as Word, EXCEL and Access
Ability to develop, design databases, and create reports as related to defined duties
Ability to maintain confidentiality and appropriately handle sensitive communications with employees and external agencies
Preferred
Accounting experience preferred in construction management, facilities management, and/or governmental accounting
Minimum of five years of progressively responsible professional accounting experience
Work experience in a State, College, or University setting OR within a large, complex business setting
Benefits
Comprehensive benefits package typically worth 30-35% of your base salary
Company
The California State University
The California State University is the largest system of four-year higher education in the country, with 22 campuses, 56,000 faculty and staff and more than 450,000 students.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$8.85MKey Investors
DensoNational Endowment for the Humanities (NEH)Dale Carlsen
2024-10-30Grant
2023-01-10Grant· $0.15M
2018-10-26Grant· $2.7M
Leadership Team
Steve Relyea
Executive Vice Chancellor and Chief Financial Officer
Recent News
2025-12-19
East Bay Times
2025-12-10
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