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CommonSpirit Health · 1 month ago

Residency Program Administrator

Santa Cruz, CA

Full-time

Onsite

Mid Level

$35.33/hr - $52.55/hr

3+ years exp

CommonSpirit Health is a leading healthcare organization, and they are seeking a Residency Program Administrator to manage their specialty residency program. The role involves overseeing trainee schedules, ensuring compliance with residency program requirements, and serving as a liaison among various stakeholders.

Health CareMedicalNon Profit

Responsibilities

Executes institutional and/or program activities with a high degree of independence (e.g. educational events, training, recruitment, orientation, graduation, site visits, etc)

Partners with program directors concerning program management challenges and activities

Identifies and evaluates methods for improvement and makes recommendations to program leadership

Partners with program leadership in development of program-level policies and provides copies of program-specific policies to the GME Office

Educates and manages distribution of institutional and program policies

Provides measurable impact on operational effectiveness and attainments of training program objectives

If applicable, oversees the work of support staff

Provides mentorship to other program Administrators

Functions as a liaison between the residents/fellows, program director, faculty, GME office, Institutional Program Manager GME, human resources labor relations, participating sites, and other internal department and outside agencies

Manages tracking data: Rotations Case/Procedure logs Work Hour compliance Conference attendance Evaluations Scholarly Activity QI/Patient Safety projects Licensure Vacation, sick time

Critically evaluates program policies to ensure alignment with institutional and accreditation requirements

Generates faculty and resident list for institutional Clinical Learning Environment Review (CLER) visit

Responds to any additional institutional GME requests

Creates, monitors and disseminates trainee schedules and manages those rotation schedules throughout the year (entering into residency management system, ensuring budget compliance, verifying required training goals are met, etc.)

Monitors completion and compliance of work hour logs

Tracks moonlighting activities of trainees and ensures compliance with moonlighting policies

Provides accurate information about the physicians who trained in the program and is detail oriented in the credentialing process

Drafts the 'Verification of Training' forms. Drafts recommendation letters

Knowledgeable on appropriate releases of information and ensures the program is properly protected prior to releasing any information on a past trainee

Ensures appropriate documentation is prepared when a trainee enters an improvement status (ie. probation)

Maintains appropriate documentation for board eligibility. Ensures state licensure requirements are met by the program

Qualification

Program managementAccreditation experienceTime managementOrganizational skillsProfessional relationshipsProject completionConfidentiality

Required

Minimum of 3 years experience in program managing or business related field

Demonstrates expertise in the ability to operate independently to achieve and maintain high levels of successful project completion

Capable of maintaining professional relationships with all levels of institutional personnel

Demonstrated professional expertise within multiple environments, placing priority on time management, organizational skills, and constant high levels of tact, integrity and confidentiality as the position consistently involves participation and/or management of confidential and sensitive data

Preferred

Accreditation experience, including working with regulatory agencies

Company

CommonSpirit Health

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Common Spirit Health is a healthcare organization that provides research programs, home health programs, and virtual care services. It is a sub-organization of CommonSpirit Health.

Founded in 2019

Chicago, Illinois, USA

10001+ employees