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Carr, Riggs & Ingram · 1 day ago

Administrative Assistant

Corpus Christi, TX

Full-time

Onsite

Mid Level

3+ years exp

Carr, Riggs & Ingram is a nationally recognized accounting and advisory firm dedicated to uniting professional passions with personal pursuits. The Administrative Assistant will provide essential administrative support, manage client communications, and ensure efficient processing of documents within the firm.

AccountingConsultingFinance

No H1B

Responsibilities

In addition to traditional administrative support, this individual will be responsible for functions associated with the servicing of clients through:

Generation of correspondence

Data entry

File maintenance

Other duties as requested or needed to maintain the efficient processing of documents and communications within the firm's internal operations

Qualification

Microsoft OfficeAdobe AcrobatCPA Firm experienceInterpersonal skillsSelf-managementAdministrative skillsWritten communicationVerbal communication

Required

3+ years of experience. Long-term career horizon

Ability to work overtime January through April and during peak seasons

Exceptional proficiency in Microsoft Office (Excel and Word, including typing at a proficient rate)

Proficient in Adobe Acrobat

Well-developed interpersonal skills. Ability to get along well with diverse personalities; tactful, mature, and flexible

Serve as the first point of contact for clients and external professionals

Ability to operate independently and self-manage projects

Ability to perform several tasks concurrently with ease and professionalism

Responsible for the accurate and confidential handling of all client documentation, including tax returns, financial statements, and sensitive personal information

Handle incoming and outgoing shipping and delivery logistics (FedEx, UPS, certified mail)

Manage and order office supplies, ensuring all necessary materials are stocked and available, especially during peak season

Assist partners and managers with the client billing process, including drafting and formatting client invoices

Sound administrative skills. Well-developed management skills

Ability to establish credibility and be decisive, but able to recognize and support the Partners' preferences and priorities

Excellent written and verbal communication skills

Maintain excellent punctuality and attendance, adhering to a set work schedule Monday through Friday

Applicants must be authorized to work in the U.S. without the need for employment-based visa sponsorship now or in the future