Carilion Clinic · 3 weeks ago
Administrative Coordinator - Care Management - Regular part time
Roanoke, VA
Part-time
Onsite
Mid Level
4+ years expCarilion Clinic is a healthcare organization dedicated to transforming healthcare services. The Administrative Coordinator provides essential administrative, scheduling, and customer service support to ensure quality and efficient services within the Care Management Department.
Child CareEducationHealth CareMedicalWellness
Responsibilities
Serves as a resource for leadership and other members of the department. Provides direction, answers questions and resolves concerns, making appropriate recommendations for resources and contacts as needed
Facilitates payroll processes for staff using KRONOS. Tracks staff vacation time and enters hours into time/attendance system. Ensure accuracy of data and collaborates with system payroll representatives
Collaborates with Educators and management to facilitate licensed clinical staff licensure and regulatory compliance if applicable
Maintains databases and files, and effectively communicates with management team and other stakeholders
Participates in project management activities as assigned, including provision of clerical duties or higher-level involvement such as coordination of processes or events. May coordinate meeting rooms, catering, information, invitations, and appointments for events
Provides technical support. Utilizes computer skills to create and maintain department records, such as databases, spreadsheet files, PowerPoint presentations, QM data, and graphs. Ensures accuracy, production, and distribution. Collaborates with the data analyst on specialized projects to meet project deadlines
Composes and/or types correspondence. Provides support for production of a variety of written materials including agendas, minutes, and reports. Prepares monthly reports and assists in maintenance of contract files or other documents. Keeps files and reports in a confidential manner
Possess excellent customer service and communication skills to work in a highly dynamic environment
Communicates with management, clinical staff, and other internal and external customers. Maintains effective written and oral communications with a diverse population. Job is performed in a normal office environment. Schedule is often interrupted, and workload priorities changed. Operates a variety of office equipment. Maintains confidential information. Handles difficult situations with tact and diplomacy
Qualification
Required
Associate degree or equivalent combination of education or equivalent 4 years of experience required
Two years of experience in data collection and analysis and/or advanced secretarial support required
Advanced computer skills with knowledge of a variety of software programs, including Microsoft word, Excel, Access, word processing, spreadsheets and presentation or database software
Excellent communications and organizational skills required
Preferred
Experience in emergency services or physician practice setting preferred
Benefits
Comprehensive Medical, Dental, & Vision Benefits
Employer Funded Pension Plan, vested after five years (Voluntary 403B)
Paid Time Off (accrued from day one)
Onsite fitness studios and discounts to our Carilion Wellness centers
Access to our health and wellness app, Virgin Pulse
Discounts on childcare
Continued education and training
Company
Carilion Clinic
Carilion Clinic is a health care organization based in Virginia with more than 650 physicians in 70 specialties.
10001+ employees
H1B Sponsorship
Carilion Clinic has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (17)
2024 (19)
2023 (13)
2022 (13)
2021 (15)
2020 (31)
Funding
Current Stage
Late StageTotal Funding
$0.3MKey Investors
CDA FoundationVirginia Innovation Partnership CorporationUnitedHealthcare
2025-04-04Grant
2023-04-18Grant· $0.07M
2022-08-10Grant· $0.23M
Leadership Team
Steve Arner
President / CEO, Carilion Medical Center
Don Halliwill
Chief Financial Officer
Recent News
Research and Markets
2025-11-27
2025-05-05
Company data provided by crunchbase