Kentucky State University · 1 month ago
Assistant Director of Purchasing & Travel
Main Campus, Frankfort, KY, US
Full-time
Onsite
Mid, Senior Level
2+ years expKentucky State University is seeking an Assistant Director of Purchasing and Travel to oversee compliance with procurement regulations and assist in the operational and financial management of travel and purchasing processes. This role involves supervising staff, coordinating travel arrangements, and ensuring adherence to university policies.
EducationHigher EducationTrainingUniversities
No H1B
Responsibilities
Acts for the Director in their absence
Reviews and assigns work to purchasing personnel within the Purchasing and Travel Office
Oversees, evaluates, and monitors all purchasing activities within an agency for compliance with the Model Procurement Code (KRS 45A), including personal service contracts
Ensures development of purchasing staff through training expectations and performance appraisals
Prepares reports regarding purchasing performance results
Reviews purchasing documents such as purchasing orders, request for quotes, and request for proposals
Uses Banner accounting and procurement system for procurement, reporting and analysis
Services as lead for the Travel function
Provide guidance, training and customer services to KSU employees regarding individual and group travel in alignment with KSU travel policy and procedures
Research and compare available travel and hotel accommodations to identify the best available option for individual and/or group travel if assistance is requested
Reviews individual and group travel requests for completeness, funding source and alignment to travel policy and procedures
When travel arrangements are within approved travel and budget limits, makes all arrangements and reservations as requested, working with vendor partners such as Emburse, TravelPerks, hotel and car rental agencies to secure travel needs
Monitors and facilitates the use of company travel credit cards, frequent flyer programs, and other applicable rewards and loyalty programs
Reconciliation of travel reimbursements against approved travel requests, ensuring that payments are made in a timely manner
Design, communicate, and drive continuous improvement of the travel request and reimbursement system and operations
Oversee information on KSU website related to travel and request updates as needed
Ensure that updated policy and procedures and system changes are communicated to the campus community in a timely and effective manner
Perform other duties as assigned
Qualification
Required
Bachelor's degree with 2 to 5 years' experience directly related to the duties and responsibilities specified
Excellent leadership, negotiation, and team management skills with the ability to engage others through a shared process while serving as a primary decision maker
Demonstrated commitment to working with a diverse and inclusive student body, faculty, and staff
Strong project and program management and evaluation skills
Demonstrated strong public speaking and presentation skills
Excellent interpersonal and written communication skills
Ability to establish and maintain collaborative relationships with students, faculty, and staff
Strong technology skills including proficiency in web-based software systems
Preferred
Certification as CPPB, CPPO, KPM, CSCM or other professional certification
Company
Kentucky State University
Kentucky State University is a public co-educational university located in Frankfort, Kentucky.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$3.05MKey Investors
U.S. Department of Agriculture
2023-11-29Grant· $2.3M
2021-10-07Grant· $0.75M
Leadership Team
CJ Faulk
DIRECTOR OF UNIVERSITY EVENTS/CHIEF PROTOCOL OFFICER
Recent News
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