National Society of Black Engineers · 2 months ago
Special Assistant to the CEO
Alexandria, VA, US
Full-time
Hybrid
Senior Level
$66K/yr - $75K/yr
7+ years expThe National Society of Black Engineers (NSBE) is seeking a Special Assistant to the Chief Executive Officer (CEO) to enhance the CEO's effectiveness by managing schedules, projects, and communications. This role involves acting as a liaison between the CEO and various stakeholders while ensuring the CEO is well-prepared for meetings and events.
Non Profit
Responsibilities
Manage the CEO’s complex calendar, prioritizing meetings and commitments in alignment with organizational goals
Coordinate all aspects of meetings, including agendas, materials, logistics, and follow-up actions
Arrange domestic and international travel; prepare itineraries, briefing materials, and coordinate logistics
Complete expense reports and process invoices accurately and timely
Handle confidential and sensitive matters with discretion and professionalism
Ensure the CEO is well-informed and prepared for all meetings and events
Serve as a trusted partner to the CEO on organizational priorities, stakeholder relationships, and strategic initiatives
Independently assess and triage issues, determining which require the CEO’s attention and which can be delegated
Represent the CEO in meetings with key stakeholders when appropriate
Provide organizational insights and recommendations to inform CEO decision-making
Manage special projects from inception through completion, tracking progress, timelines, and outcomes
Coordinate complex initiatives across departments, the Executive Leadership Team, and external partners
Anticipate obstacles, identify solutions, and ensure follow-through on CEO priorities
Assist with coordination and preparation for NSBE’s Annual National Convention (February/March), Fall Regional Conferences (FRCs), and approximately 35 additional events each year, which may include up to 50% travel to both NSBE and partner-related events
Serve as liaison between the CEO and NSBE’s internal and external audiences, including students, alumni, corporate partners, and donors
Draft and edit high-quality correspondence, presentations, and reports on behalf of the CEO
Partner with Marketing and Communications to align messaging and coordinate external engagements
Maintain and strengthen relationships with key stakeholders and board members
Conduct research and analysis on diverse topics to support CEO decision-making and strategic initiatives
Prepare talking points, background briefs, and summary documents for meetings and events
Monitor industry trends, peer organizations, and policy developments relevant to NSBE’s mission
Qualification
Required
Bachelor's degree in Communications, Organizational Development, Business Administration, Project Management, or a related field
7–10 years of progressively responsible experience supporting C-suite executives or equivalent senior leaders
Demonstrated success in managing multiple complex priorities with minimal supervision
Exceptional organizational, analytical, and written communication skills
Proven experience managing executive calendars, projects, and confidential information
Strong interpersonal skills with ability to build trust and credibility at all levels
Proficiency in Microsoft Office 365, Adobe Acrobat, and virtual collaboration platforms
Willingness and ability to travel up to 50%, including evenings and weekends, with required participation in the Annual National Convention (February/March) and other key NSBE events
Benefits
Hybrid working model
Vacation and personal time off
100% company-paid medical, dental, vision, short-term and long-term disability, life insurance benefits
Twelve paid holidays
A 401(k) plan that matches up to 4%
And much more
Company
National Society of Black Engineers
The National Society of Black Engineers (NSBE), is a 501(c)(3) nonprofit organization.
11-50 employees
Funding
Current Stage
Early StageTotal Funding
$0.03MKey Investors
Massachusetts Life Sciences Center
2021-02-28Grant· $0.03M
Leadership Team
Stanton Hill
Chief Financial and Operating Officer
Recent News
Company data provided by crunchbase