BuildLabs · 1 month ago
Executive Project Manager Assistant
Bridgehampton, NY
Full-time
Onsite
Senior Level
5+ years expBuildLabs Custom LLC is a distinguished luxury home construction company committed to delivering exceptional craftsmanship and unparalleled service in the Hamptons. The Executive Project Manager Assistant provides high-level administrative support to senior executives while also leading and managing construction projects, ensuring they are completed on time, within budget, and to the highest quality standards.
Responsibilities
Managing complex schedules, prioritizing appointments, and coordinating meetings with internal and external stakeholders
Screening calls and emails, responding to inquiries on behalf of the executive, drafting and editing correspondence
Creating presentations, reports, memos, and other documents as needed
Setting up meeting agendas, preparing materials, managing logistics, and taking minutes
Managing expense reports, ordering office supplies, maintaining contact lists, and filing documents
Assisting with project management tasks, including tracking progress and deadlines
Maintaining strict confidentiality regarding sensitive information
Qualification
Required
Minimum of 5 years of experience in construction project management, with a focus on high-end residential projects
Strong knowledge of construction materials, techniques, and equipment
Excellent leadership, communication, and interpersonal skills
Proficiency in Microsoft Office Suite and construction/project management software
Ability to read and interpret blueprints and construction drawings accurately
Ability to work under pressure and coordinate multiple activities and groups
Strong problem-solving and decision-making abilities
Knowledge of financial and job cost accounting
Willingness to work in both office and field environments
Ability to lift 25 pounds and sustain a seated posture for extended periods
Willingness to work overtime to meet project deadlines
Excellent Communication Skills: Strong written and verbal communication to interact with various stakeholders effectively
Organizational Skills: Ability to manage multiple priorities, deadlines, and complex schedules efficiently
Proficiency in Technology: Expertise in Microsoft Office Suite, calendar management tools, and other relevant software
Discretion and Confidentiality: Ability to handle sensitive information with utmost discretion
Attention to Detail: Ensuring accuracy in all tasks and deliverables
Adaptability: Flexibility to adjust to changing priorities and situations
Collaboration: Work closely with the project management and construction teams to facilitate smooth communication and workflow
Technology Proficiency: Utilize Microsoft Office suite and other office tools for efficient document creation and organization
Administrative Experience: Previous experience in an administrative role is required
Communication Skills: Excellent verbal and written communication skills, with a friendly and professional demeanor
Organizational Skills: Strong organizational and multitasking abilities, with a keen eye for detail
Tech-Savvy: Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable learning new office software
Customer Service: A customer-focused approach with the ability to interact positively with clients and team members
Adaptability: Ability to adapt to a fast-paced and dynamic work environment
Confidentiality: Discretion and ability to handle sensitive information with confidentiality
Preferred
Bachelor's degree in construction management, engineering, or related field
Training in Procore
Benefits
401(k) matching
Competitive salary
Dental insurance
Health insurance
Opportunity for advancement
Paid time off
Vision insurance
Company
BuildLabs
BuildLabs is a custom building and general contracting company that provides a completely integrated project and construction management service for those building houses or large-scale commercial/retail projects in the Hamptons, Long Island or New York City Whether we’re contracted to build a luxury home or a stadium, our level of commitment and detail is the same.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase