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WAC Lighting · 3 days ago

Executive Assistant

Port Washington, NY

Full-time

Onsite

Mid, Senior Level

$100K/yr - $120K/yr

7+ years exp

WAC Lighting is a company that has disrupted the industry by building sustainable products with integrity. The Executive Assistant role is critical in optimizing the effectiveness of the Executive Team by managing communications, complex schedules, and strategic projects with a focus on discretion.

CommercialElectronicsLightingManufacturing

Growth Opportunities

Responsibilities

Serve as primary point of contact for members of the Executive team; managing communications with internal and external stakeholders, including and not limited to customers, vendors, and strategic business partners

Handle confidential data, documents and information, ensuring security and discretion at all times

Manage complex schedules and calendars, coordinating business activities across multiple time zones and proactively resolving potential conflicts

Serve as the principal contact for design and utility patents, collaborating with Product Managers and Patent Attorneys to organize and maintain the company’s patent portfolio

Organize meetings including, agenda preparation, taking minutes, and follow up on action items to drive results

Prepare and revise correspondence, presentations, reports, and other business documents as needed

Execute multifaceted special projects with minimal supervision, demonstrating agility and responsiveness in fast-paced situations

Actively participate in making recommendations for continuous improvement, focusing on the adoption and use of new technology, tools and best practices to align with strategic business goals

Arrange travel itineraries, including flights, accommodations, transportation and managing expenses

Support strategic initiatives and ad hoc projects based on business needs

Qualification

Executive Assistant experienceMicrosoft Office SuiteC-Suite support experienceHandling confidential informationPlanningPrioritizingBusiness relationship developmentEntrepreneurial mindsetTime management