NEOGOV · 1 month ago
Administrative Services Executive Assistant
Scottsbluff, NE
Full-time
Onsite
Mid Level
$22.16/hr - $22.16/hr
4+ years expNEOGOV is seeking an Administrative Services Executive Assistant who will provide comprehensive, high-level administrative support to the Vice President of Administrative Services and the Administrative Services Division. This role involves managing communication, scheduling, recordkeeping, and workflow needs while ensuring smooth coordination of division-wide functions and projects.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Provide administrative support to the Administrative Services Division, including drafting and managing correspondence; scheduling and maintaining the Vice President’s calendar; coordinating travel; preparing and distributing reports; researching issues; coordinating meetings and special events; preparing agendas and minutes; monitoring deadlines; and managing electronic and physical filing systems
Draft, proof, file, and distribute confidential correspondence on behalf of the Vice President of Administrative Services
Provide administrative support to the procurement process, including monitoring reports, supporting approval workflows, assisting with training, troubleshooting system issues, and creating Purchase Orders in accordance with college policies and procedures
Provide administrative support for contract processing, including coordinating document reviews, tracking statuses, supporting workflow, and managing related documentation
Support the sealed bid process by preparing advertisements, correspondence, and assigned bid-related documentation
Assist the Vice President of Administrative Services with budget development processes, including compiling budget materials and entering data into the Budget Development module
Serve as the designated Custodian of Records for the institution
Provide administrative support for public records requests, ensuring accurate tracking, response coordination, and document management
Provide administrative support to the Business Office during tax and audit seasons, and assist with special projects as assigned
Provide backup support for the switchboard, mailroom, and receiving operations as needed
Provide staff assistance to executives and directors; perform special projects and related assignments as requested
Perform other duties as assigned
Qualification
Required
Equivalent to completion of an Associates degree required
Four years of increasingly responsible administrative support experience required
Possession of, or the ability to obtain, an appropriate, valid driver's license and an acceptable driving record that does not exclude the driver from coverage under WNCC's vehicle insurance required
Preferred
College-level coursework in business administration, computer science, or a related field preferred
One year of lead or coordinating experience preferred
Experience with budgets, contract management, and bid processes preferred
Experience positively interacting with individuals from a variety of backgrounds; coordinating complex administrative functions; managing confidential information; and working in higher education preferred
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
Company data provided by crunchbase