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Prompt Health · 1 month ago

Deal Desk and Contract Administrator

United States

Full-time, Contract

Remote

Entry, Mid Level

$70K/yr - $80K/yr

2+ years exp

Prompt is revolutionizing healthcare by delivering highly automated and modern software to rehab therapy businesses. The Deal Desk & Contract Administrator is responsible for accelerating the closure of complex sales deals while ensuring financial integrity and contract compliance, serving as the primary liaison between the Go To Market team and internal stakeholders.

Health CareInformation TechnologyMedicalSoftware

Responsibilities

Deal Governance: Serve as the central point of contact for the Go To Market teams on all customer contract types, non-standard pricing contracts, product configurations, and custom deal structures reducing deal cycle time

Approval Coordination: Manage and facilitate the internal approval process for complex deals, ensuring timely sign-off from Legal, Finance, and leadership before contracts are sent

Profitability Review: Analyze deal margins, discount levels, and custom terms to ensure profitability and adherence to established pricing floors

CPQ/CRM Management: Maintain and manage pricing rules, product catalogs, and discount matrices within the CRM (i.e. HubSpot)

Sales Enablement: Provide training and guidance to the Go To Market team on best practices to ensure process adherence and deal quality

Contract Generation: Oversee the creation and generation of contracts, ensuring accurate input of final deal terms for net new and existing customer upsell agreements

Document Management: Partner with the Legal team in managing the contract lifecycle within the Contract Lifecycle Management (CLM) system, ensuring proper version control and repository hygiene

Execution and Circulation: Facilitate the final signing process through the CLM, track execution, and ensure fully executed copies are distributed to all relevant internal and external parties

Audit Readiness: Maintain a clean, searchable, and organized digital archive of all executed contracts and associated approvals for future auditing purposes

Qualification

CRM ProficiencyAnalytical SkillsContract Lifecycle ManagementProject Management ToolsAttention to DetailLegal TerminologyRevenue RecognitionLegal AI ToolsCommunication

Required

2-4 years of experience in a high-growth environment, preferably within Sales Operations, Finance, or a dedicated Deal Desk function

Advanced working knowledge of a major CRM (e.g. HubSpot, SFDC)

Working knowledge of task management/project management softwares (e.g. Asana, Clickup, Trello)

Strong analytical capabilities, including advanced proficiency in Microsoft Excel or Google Sheets, with an ability to assess and own contract lifecycle KPIs (e.g. speed to execution) within Hubspot and Spotdraft

Meticulous organizational skills with zero tolerance for errors in legal or financial documentation

Excellent verbal and written communication skills, with proven ability to bridge the gap between sales urgency and corporate compliance requirements