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ARCH · 1 month ago

Estimating Administrative Coordinator

Quakertown, PA

Full-time

Onsite

New Grad, Entry Level

ARCH is a company focused on maintaining a strong team environment to promote safety and collaboration. They are seeking an Estimating Administrative Coordinator to provide essential administrative support to the estimating department, coordinate bid submissions, and facilitate communication with vendors and other departments.

FinanceManufacturing

Growth Opportunities

Responsibilities

Provide administrative and clerical support to the estimating department, including correspondence, calendar management, and file organization

Coordinate bid preparation and submission, ensuring accuracy and timeliness

Communicate with vendors and subcontractors to solicit and track pricing, compiling quotes for cost analysis

Maintain organized digital and physical filing systems for estimating records (e.g., MS Teams, Miro)

Monitor project schedules and deadlines to ensure timely completion of estimating activities

Research and compile project-related data such as material costs, labor rates, and customer requirements

Act as a liaison between the estimating team and other departments (project management, finance) for smooth information flow

Schedule and support meetings, site visits, and conference calls, including agenda preparation and minute-taking

Qualification

Microsoft OfficeERP systemsEstimating softwareOrganizational skillsCommunication skillsProactive mindsetTime managementAttention to detailTeam collaboration

Required

High School Diploma or equivalent

Advanced use of Microsoft office (Word, Excel, Outlook)

Knowledge of ERP systems (JobBoss)

Strong written and verbal communication skills required for effective communication with team members, vendors and customers

Excellent organizational skills and time management

Strong attention to detail with the ability to manage multiple tasks and deadlines with accuracy

Ability to work both independently and collaboratively within a team environment

A proactive, self-starter mindset is valued for anticipating team needs and resolving issues efficiently

Preferred

Associates degree in Business Administration, Marketing, Management, Engineering, or other relevant field (or a combination of education and relevant work experience)

Previous experience working in similar position in manufacturing

Previous experience in customer interfacing position

Experience with an estimating or project management software

Benefits

Competitive Pay with Overtime Opportunities: Your time is valuable, and we treat it as such.

Guaranteed 401K Match and Comprehensive Medical Insurance Plan: The best investment a company can make is the care of its own workers. ARCH offers multiple plans to select from to meet the needs of you and your family.

Starting time off: Ten Days PTO with ten paid holidays

Strong people-first company culture: You can only do your best if we give you our best!